Executive Assistant to Managing Director

Love Pangolin; Mumbai; Vor Ort; INR 2.500.000 - 4.500.000; Vollzeit

Zusammenfassung

Love Pangolin in Mumbai seeks an Executive Assistant to the Managing Director to manage time, travel, and priorities, ensuring decisions are actioned. You will build review packs and MIS, coordinate with the CFO and Company Secretary, and handle confidential communications with discretion.

The ideal candidate has 8–12 years of experience supporting a promoter or CXO, advanced Excel and PowerPoint, and is based in Mumbai with willingness to travel to plants and events.

Qualifikationen

• 8–12 years of experience supporting an MD or CXO.
• Has prepared board/committee papers for listed or large private companies.
• Advanced Excel and PowerPoint to build decks and dashboards.

Aufgaben

• Run the MD’s calendar, travel and priorities with a focus on essential work.
• Attend reviews, record decisions and chase actions to closure via a tracker.
• Prepare briefing notes for significant meetings and monitor open items.
• Collaborate with Company Secretary and CFO for board/AGM materials.
• Manage personal office tasks discreetly and coordinate travel for the MD.

Kenntnisse

Advanced Excel

PowerPoint

Board papers

Executive support

Travel

Ausbildung

MBA

CA (Inter+)

CS (Inter+)

Jobbeschreibung

Executive Assistant to the Managing Director (Office of the MD) · Mumbai · Reports to the Managing Director

The mandate

Our client is a large, listed Indian building materials company with a multi-decade brand, a national dealer and retail footprint, and manufacturing in Gujarat. The Managing Director runs a wide agenda across sales, manufacturing, brand, new formats and the board, and decisions taken in the room need to become actions outside it. This role exists to make that happen. The person will run the MD’s time, prepare the MD for every important conversation, and see that what is decided gets done. Done well, the MD spends less time chasing and more time deciding.

What you will own

Time and follow-through

• Run the MD’s calendar, travel and priorities, protecting time for the work that matters most.
• Attend key reviews, record decisions and owners, and personally chase every action to closure through a single tracker the MD trusts.

Information and preparation

• Build and maintain the weekly and monthly review packs and MIS dashboards the MD uses to run the business, pulling data from functional heads and checking it before it reaches the MD.
• Prepare briefing notes before every significant meeting: who, what was last agreed, what is open, what the MD needs to decide.

Board and investors

• Work with the Company Secretary and CFO to prepare board and committee packs, AGM material and analyst or investor call notes on time.

Personal office

• Manage the MD’s personal and family-office matters — personal travel, household coordination, confidential correspondence — with complete discretion.

In the first 12 months, success looks like:

• One action tracker in use across all MD reviews, with closure rates reported monthly.
• Review packs and MIS delivered on a fixed cadence without the MD having to ask.
• Board packs circulated within statutory timelines, every quarter.

What you bring

Must have

• 8–12 years’ experience, of which at least 4 years supporting a promoter, MD or CXO directly.
• Has prepared or co-ordinated board or committee papers for a listed or large private company.
• Advanced Excel and PowerPoint: can build a review deck and an MIS dashboard from raw data without help.
• Graduate; MBA, CS or CA (Inter or above) preferred.
• Based in Mumbai and able to travel with the MD to plants, sites and trade fairs.

Strongly preferred

• Exposure to manufacturing, building materials, real estate or consumer durables.
• Working knowledge of SEBI LODR timelines and handling of unpublished price-sensitive information.

What we look for beyond the CV

• Personally does the work — writes the notes, builds the deck, makes the follow-up call — rather than routing it to others.
• Comfortable working for a principal who sets direction quickly and expects follow-through without reminders.
• Can push senior functional heads for updates firmly and politely, without borrowing the MD’s authority loosely.
• Absolute discretion with business, board and family matters.

Reporting and structure

Reports to the Managing Director. No direct reports initially. Works closely with the CFO, Company Secretary, functional heads in sales, manufacturing and brand, and the MD’s family office.