Executive Assistant To Managing Director

Marvel Decor; Jamnagar; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Marvel Lifestyle in Jamnagar, Gujarat, seeks an Executive Assistant to the Managing Director. You will be the primary liaison with internal and external stakeholders, manage the MD’s calendar, prepare communications, and coordinate meetings and travel.

You will consolidate MIS reports, handle confidential information, and provide comprehensive administrative support. The role requires 10–12 years of experience, strong communication, and proficiency in MS Office, CRM, and financial reporting.

Qualifications

• Bachelor's and Masters degrees preferred.
• Proven executive support or similar experience, preferably for C-suite.
• Excellent written and verbal communication; high discretion with confidential information.

Responsibilities

• Act as the primary point of contact between the MD and stakeholders.
• Coordinate and prioritize the MD's schedule, travel, and meetings.
• Prepare and edit correspondence, presentations, and reports for the MD.

Skills

Exceptional communication

Organizational skills

MS Office proficiency

CRM systems experience

MIS and financial reporting

Education

Bachelor's and Master's degrees in business administration/related field

Bachelor's degree in business administration/Management

Tools

MS Office

CRM systems

MIS tools

Job description

Marvel Lifestyle

Location: Jamnagar, Gujarat

About Marvel:

Marvel Decor Ltd. is an Indian MNC Company Manufacturing Window Blinds. Being one of the leading companies in PAN India, the company has also spread it wings internationally from last 4 years and set the benchmark in the very short span of time under the Brand Name Callistus. Callistus has its manufacturing unit in UAE & also having office in UK. Globally, the business has more than 500 channel partners that offer a variety of window covering products.

What were looking for: Executive Assistant to Managing Director

What you will own and do:

• Act as the primary point of contact between the MD and internal/external stakeholders, managing communication on behalf of the MD.
• Coordinate and prioritize the MD's schedule, ensuring efficient time management and optimal use of resources.
• Prepare and edit correspondence, communications, presentations, and other documents on behalf of the MD.
• Arrange and coordinate meetings, conferences, and travel itineraries for the MD, ensuring all arrangements align with preferences and priorities.
• Conduct research and compile data as requested by the MD to support decision-making processes.
• Handle confidential information with discretion and professionalism, maintaining the highest level of confidentiality at all times.
• Assist in the preparation of reports, presentations, and other materials for meetings and presentations.
• Provide administrative support to the MD as needed, including managing expenses, organizing files, and handling incoming inquiries.
• Provide comprehensive administrative and executive support to the Managing Director.
• Assist in stakeholder management by building and maintaining relationships with key stakeholders.
• Manage the Managing Director's email inbox, prioritize emails, and draft responses as required.
• Develop a strong understanding of business reports and financial data to assist in business reviews.
• Consolidate Management Information System (MIS) reports from various departments for review by the Managing Director.
• Coordinate internal communications and follow-ups on action items as directed by the Managing Director.
• Attending meetings with the Managing Director, taking minutes, and tracking progress on action items.
• Maintain records of meetings (MOM) and update status reports on project progress and key initiatives.

What you will bring to us:

• Bachelor's and Masters degree in business administration, communication, or related field preferred.
• Proven experience (10-12 years) working as an Executive Assistant or in a similar role, preferably supporting C-suite executives.
• Exceptional communication skills, both written and verbal, with the ability to interact confidently and effectively with individuals at all levels.
• Strong organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines simultaneously.
• High level of discretion and integrity when handling sensitive and confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
• Demonstrated ability to work independently with minimal supervision and as part of a team in a fast-paced environment.
• Flexibility and adaptability to changing priorities and responsibilities.
• Strong attention to detail and accuracy in all work performed.
• Strong analytical skills and ability to interpret business reports and data.
• Ability to work independently and under pressure

Qualifications:

• Bachelor's degree in business administration, Management, or related field.

Basic + Soft Skills required:

• Professionalism and integrity.
• Proactive and resourceful problem solver.
• Strong interpersonal skills and ability to work collaboratively.
• Adaptability and willingness to take on new challenges.
• High level of confidentiality and trustworthiness.

Technical Skills required:

• Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook).
• Experience with CRM systems and MIS tools (preferred).
• Familiarity with business reporting and financial analysis.

Culture and other pointers:

• You have an enthusiastic desire to grow and learn.
• You're customer obsessed. You like working in a high accountability, high responsibility environment.
• Youre a strong team player with a passion for innovation.
• You exhibit a strong sense of ownership and a commitment to delivering excellence in every aspect of their work
• You demonstrate an unwavering dedication to delivering high-quality results and ensuring customer satisfaction in every task they undertake.
• You bring positivity, collaboration, and enthusiasm to the team while striving for excellence in their role.
• You prioritize a 'Data-driven Approach,' utilizing evidence and analysis to guide strategies, optimize processes, and achieve measurable success in their position

Were not the best fit for you if:

• You are satisfied with where you are in life and do not want to push to learn/grow further.
• You believe that the best products are built by following your instincts instead of listening to users.
• You are more concerned about short-term payoffs than long-term payoffs.
• You are fundamentally risk averse.
• You are unable to Multitask
• You are working just for your own personal growth and not organization's goals