Executive Assistant to Founder & CEO

EzeRx; Kolkata Metropolitan Area; On-site; INR 900,000 - 1,300,000; Full time

Job summary

EzeRx is seeking a highly organized Executive Assistant to the Founder & CEO. This role goes beyond routine admin, acting as a trusted extension to manage priorities, meetings, travel, and key business activities with discretion.

The EA will own calendars, prep briefing materials, track action points, coordinate with teams, investors, customers, and partners, and ensure timely follow-ups. Prior experience with founders or senior leaders is preferred.

Qualifications

• 3–7 years of relevant experience as an Executive Assistant or similar role.
• Experience working with founders, CEOs, or senior leaders preferred.
• Excellent written and verbal communication skills.

Responsibilities

• Manage the Founder’s calendar and daily priorities.
• Coordinate meetings, travel, and briefing materials.
• Draft emails, reminders, and meeting confirmations.
• Capture and track action items with deadlines and owners.
• Coordinate with internal teams, investors, customers, and partners.
• Ensure confidentiality and high-quality executive support.

Skills

Calendar management

Executive communication

Travel coordination

Discretion

Office suite

Stakeholder coordination

Tools

Google Workspace

Microsoft Office

Job description

We're Hiring: Executive Assistant to Founder & CEO

Reporting To: Founder & CEO

EzeRx is a health-tech company working across healthcare, diagnostics, technology, data, and social impact. We develop technology-enabled solutions for early screening and preventive healthcare and work with healthcare institutions, government programmes, corporates, and strategic partners.

We are looking for a highly organised, proactive, and dependable Executive Assistant to the Founder & CEO.

This is not a conventional administrative role. The Executive Assistant will act as a trusted extension of the Founder, helping manage priorities, meetings, communication, follow-ups, travel, documentation, and key business activities.

The role requires strong ownership, confidentiality, attention to detail, and the ability to work effectively in a fast-paced environment.

• Manage the Founder’s daily, weekly, and monthly calendar.
• Schedule and prioritise internal and external meetings.
• Proactively resolve scheduling conflicts and manage changing priorities.
• Prepare daily and weekly schedules, priorities, and reminders.
• Ensure the Founder is prepared with relevant information before important meetings.
• Maintain a centralised Founder’s Task & Follow-Up Tracker.
• Capture action points from meetings, calls, emails, discussions, and instructions.
• Coordinate with relevant teams and track tasks until completion.
• Monitor deadlines, pending decisions, and overdue actions.
• Provide regular updates on important priorities and commitments.
• The expectation is not only to remind, but to take ownership of follow-ups and ensure closure.
• Coordinate meetings and prepare agendas, briefing notes, and supporting documents.
• Record important decisions, responsibilities, deadlines, and action points.
• Draft professional emails, reminders, meeting confirmations, and follow-ups.
• Coordinate with employees, investors, customers, partners, government stakeholders, and vendors.
• Escalate urgent or sensitive communication when required.
• Coordinate with leadership and functional teams on matters requiring the Founder’s attention.
• Collect departmental updates and prepare concise summaries.
• Support strategic initiatives and cross-functional follow-ups.
• Assist with presentations, reports, proposals, management updates, and decision documents.
• Maintain trackers for key initiatives and commitments.
• Coordinate domestic and international travel, including flights, hotels, transport, and itineraries.
• Manage travel-related documents and last-minute changes.
• Coordinate participation in conferences, exhibitions, investor meetings, government engagements, and business events.
• Maintain organised records of important documents, meetings, contacts, decisions, and commitments.
• Ensure confidential information is handled securely.
• Support routine professional and personal administrative matters that directly improve the Founder’s efficiency.
• Maintain structured and easily accessible digital records.
• 3–7 years of relevant experience as an Executive Assistant, Personal Assistant, Executive Secretary, Founder’s Office professional, or similar role.
• Experience working directly with a Founder, CEO, CXO, or senior business leader is preferred.
• Excellent organisational, coordination, and time-management skills.
• Strong written and verbal communication.
• Excellent follow-up and execution ability.
• Strong attention to detail and ability to manage multiple priorities.
• Proficiency in Microsoft Office and/or Google Workspace.
• Comfortable using calendars, spreadsheets, presentations, email, WhatsApp, and task-management tools.
• High level of discretion, confidentiality, ownership, and accountability.
• Ability to work independently in a fast-paced environment.

Preferred

Candidates with experience in the following areas will be preferred:

• Executive Assistant to Founder / CEO
• Founder’s Office
• Chief of Staff / Chief of Staff Associate
• Startup Operations
• Management Consulting
• Senior Executive Coordination
• Experience in a fast-growing startup or entrepreneurial environment will be an advantage.

Performance will primarily be measured through:

• Effective calendar and priority management
• Timely completion of follow-ups
• Closure of important action items
• Quality of meeting preparation and documentation
• Timely stakeholder communication
• Accuracy and organisation of records
• Effective travel and event coordination
• Reduction in the Founder’s administrative workload