Executive Assistant To Executive Director

Rkdf Medical College Hospital & Research Centre (a; Bhopal; On-site; INR 600,000 - 900,000; Full time

Job summary

RKDF Medical College Hospital & Research Centre is seeking an Executive Assistant to provide comprehensive support to the Executive Director. The role involves coordinating across multiple campuses, managing HR data, travel logistics, and day-to-day personal and professional schedules for the ED.

The ideal candidate will display discretion, professionalism, and proactive ownership. Prior PA/EA experience is not mandatory, with on-the-job training provided and HR background encouraged.

Qualifications

• Executive assistant to ED with discretion and maturity.
• HR background preferred; on-the-job training provided.
• No prior PA/EA experience required; training offered.

Responsibilities

• Cross-campus coordination between ED and team heads; track action items and deadlines.
• Manage confidential HR data, metrics, and routine reporting with HR teams.

Skills

Executive support

HR data handling

Cross-campus coordination

Travel logistics

Calendar management

Tools

MS Excel

MIS software

Calendar software

Job description

We are seeking a polished, well-spoken, and highly organized Executive Assistant (EA) to provide comprehensive professional and personal support to our Executive Director (ED). This role demands a high level of maturity, discretion, and proactive ownership. The ideal candidate will act as a central coordinator across multiple campuses, manage essential HR data, handle travel logistics, and streamline the daily operational and personal schedules of the ED.

Previous PA/EA experience is NOT mandatorywe are fully invested in providing on-the-job training to the right individual. However, experience or a background in Human Resources (HR) is highly preferred.

Role & responsibilities

1. Cross-Campus Coordination & Follow-ups

• Act as a reliable liaison between the Executive Director and various team heads across multiple campuses.
• Monitor action items, follow up on deliverables, and ensure critical deadlines and corporate commitments are met seamlessly.

2. HR Data & Operations Management

• Manage confidential HR data, tracking metrics, and basic workforce documentation.
• Partner with the HR teams to coordinate cross-campus employee initiatives, data validation, and routine reporting.

3. Schedule, Travel, & Multi-Site Logistics

• Manage the EDs professional calendar, scheduling appointments, corporate meetings, and routine interventions.
• Coordinate full travel itineraries, flight/train bookings, accommodations, and on-ground logistics.
• Accompany the Executive Director on outstation campus visits and travel assignments as needed.

4. Reports, Trackers, & MIS

• Compile, track, and present basic operational reports and Management Information Systems (MIS).
• Maintain clean dashboards and tracking sheets to give the ED visibility into ongoing group tasks.

5. Personal & Day-to-Day Assistance

• Manage personal appointments, family/personal calendars, and daily requests for the ED.
• Oversee private orders, vendor deliveries, and logistical errands to maximize the ED's daily productivity.

Preferred candidate profile

• Core Attributes: Exceptionally polished presentation, professional maturity, absolute trustworthiness, and unwavering discretion.
• Problem Solving: A proactive mindset with a strong ability to take ownership and execute tasks independently.
• Communication: Flawless verbal and written communication skills suitable for interacting with senior leadership and diverse campus teams.
• Adaptability: Comfortable handling a mix of formal corporate responsibilities and personal executive management tasks.