Executive Assistant To Directors Business Development

Mployee.me; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Jett4 Construction Pvt. Ltd. in Mumbai seeks an Executive Assistant to Directors – Business Development.

The role covers direct support to the Directors for business development, tender coordination, client relationship management, and project tracking on high-rise and data centre construction projects. The candidate should have a background in civil engineering and relevant experience in construction, infrastructure, or real estate, with NICMAR Mumbai preferred.

Qualifications

• Clear verbal and written communication with stakeholders at all levels.
• Strong coordination across multiple departments and timelines.
• Ability to prepare professional presentations and management reports.
• Comfortable working with senior management and confidential information.

Responsibilities

• Executive assistance to Directors: manage priorities, meetings, agendas and minutes.
• Business development: identify opportunities, client liaison, proposals and trackers.
• Tendering & proposal coordination: review docs, deadlines, inputs and submissions.
• Project coordination: collect progress updates, dashboards, and management reporting.

Skills

Excellent communication

Coordination

Organisational abilities

Senior management liaison

Education

B.E. Civil Engineering or Diploma in Civil Engineering

Tools

MS Excel

PowerPoint

Word

Job description

Executive Assistant to Directors Business Development

Company: Jett4 Construction Pvt. Ltd.
Industry: Construction High-Rise Buildings & Data Centre Projects
Location: Mumbai
Qualification: B.E. Civil Engineering / Diploma in Civil Engineering
Preferred Institute: NICMAR, Mumbai
Experience: 3–8 years in construction, infrastructure, or real estate.

Job Purpose

To provide direct support to the Directors in business development, tender coordination, client relationship management, project tracking, and management reporting for high-rise building and data centre construction projects.

Key Responsibilities

1. Executive Assistance to Directors

• Coordinate with the Directors on daily business priorities, meetings, and management activities.
• Prepare presentations, MIS reports, meeting agendas, and minutes of meetings.
• Follow up on action points, pending decisions, and assignments given by the Directors.
• Coordinate with internal departments and external stakeholders to ensure timely completion of tasks.
• Maintain confidential records, business documents, and management reports.

2. Business Development

• Identify new business opportunities in data centre construction, high-rise buildings, and infrastructure projects.
• Develop and maintain relationships with clients, developers, consultants, PMCs, and business partners.
• Research upcoming projects, market opportunities, and potential clients.
• Prepare company profiles, business proposals, capability presentations, and prequalification documents.
• Coordinate client meetings, business enquiries, and follow-ups to generate new leads.
• Maintain a database of prospective clients, business leads, and project opportunities.

3. Tendering and Proposal Coordination

• Coordinate with the tendering, estimation, technical, and project teams for tender submissions.
• Assist in reviewing tender documents, BOQs, technical specifications, and submission requirements.
• Track tender deadlines, pre-bid meetings, client clarifications, and submission status.
• Collect technical and commercial inputs from relevant departments for proposal preparation.
• Maintain tender trackers and follow up on submitted tenders and commercial proposals.

4. Project and Management Coordination

• Coordinate with project teams to collect project progress updates and management information.
• Prepare project status reports, business development trackers, and management dashboards.
• Follow up on pending approvals, client requirements, and management decisions.
• Support Directors in business reviews, strategic planning, and client-related discussions.

Educational Qualification

• B.E. Civil Engineering or Diploma in Civil Engineering is mandatory.
• NICMAR, Mumbai candidates preferred.
• Candidates with knowledge of construction management, tendering, estimation, and business development will be preferred.

Required Skills

• Excellent communication and interpersonal skills.
• Strong coordination, follow-up, and organisational abilities.
• Proficiency in MS Excel, PowerPoint, and Word.
• Understanding of construction projects, tender documentation, BOQs, and business development.
• Ability to prepare professional presentations and management reports.
• Proactive approach, confidentiality, and the ability to work directly with senior management.

Candidate Profile

• Mumbai-based candidates only.
• Preference for candidates from NICMAR, Mumbai.
• Prior experience in construction, infrastructure, real estate, or data centre projects is desirable.
• Should be organised, professional, analytical, and capable of managing multiple priorities.

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