Technical Excutive Assistant

Meka Infrastructure; Mumbai; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Meka Infrastructure in Mumbai seeks a proactive Coordinator to act as a bridge between the Director and multiple departments. You will organize meetings, capture decisions, and track actions to ensure timely execution.

Responsibilities include preparing presentations, MIS reports, coordinating with Projects, Planning, Finance, Procurement, HR and Operations, and driving process improvements and timely updates for senior management.

Qualifications

• Engineering degree (B.E./B.Tech.) required.
• MBA in Operations, Project Management, Business Administration, or related specialisation.
• Strong proficiency in PowerPoint and Excel; experience in management-level presentations and MIS reports.

Responsibilities

• Meetings organisation: agendas, MoM, action points and circulation to departments.
• Follow-ups with departments to monitor progress and expedite delays.
• Prepare management presentations, MIS reports and progress reports for Director.
• Assist in project planning, progress tracking, and interdepartmental coordination.
• Coordinate with Projects, Planning, Finance, Procurement, HR, Operations, and other teams for smooth information flow.

Skills

PowerPoint

Excel

Communication

Organizational skills

Stakeholder management

Education

Engineering degree

MBA (Operations/Project Management)

Tools

PowerPoint

Excel

Job description

Applicants must hold both an Engineering degree and an MBA to be eligible for this position.

Key Responsibilities

• Meeting Management & Documentation: Organise meetings, prepare agendas, record Minutes of Meetings (MoM), document key decisions, and circulate action points to the concerned departments.
• Follow-ups & Coordination: Follow up with various departments to monitor the progress of assigned tasks, ensure timely closure of action points, and expedite delays or challenges to management.
• Management Presentations: Prepare professional PowerPoint presentations, MIS reports, progress reports, and management updates for review and presentation to the Director.
• Project Planning & Monitoring: Assist in project planning, progress tracking, interdepartmental coordination, and monitoring of key deliverables and timelines.
• Cross-functional Coordination: Coordinate with internal departments, including Projects, Planning, Finance, Procurement, HR, Operations, and other relevant teams, to ensure smooth information flow and timely execution of activities.
• Stakeholder Management: Liaise with external stakeholders, consultants, vendors, clients, and other relevant parties to obtain updates, coordinate deliverables, and resolve coordination-related issues.
• Ideas & Process Improvement: Proactively identify opportunities for improvement, suggest innovative ideas, and contribute to better operational efficiency, project execution, and business processes.
• Feedback & Action Tracking: Collect feedback from department heads and stakeholders, analyse inputs, and ensure that recommendations and agreed actions are communicated and followed through.
• Data Analysis & Reporting: Consolidate departmental information, analyse progress against targets, identify gaps, and highlight key issues requiring management attention.
• Management Support: Assist the Director in tracking strategic initiatives, reviewing departmental performance, coordinating special assignments, and ensuring timely implementation of management decisions.

Required Qualifications & Skills

• B.E./B.Tech. in Civil, Mechanical, Electrical, or a relevant engineering discipline, along with an MBA in Operations, Project Management, Business Administration, or a related specialisation.
• Strong proficiency in Microsoft PowerPoint and Excel; experience in preparing management-level presentations and MIS reports is essential.
• Excellent verbal and written communication skills.
• Strong organisational, coordination, follow-up, and stakeholder management abilities.
• Analytical thinking, problem-solving skills, and a proactive approach to identifying improvement opportunities.
• Ability to interact confidently with senior management, departmental heads, and external stakeholders.
• Strong attention to detail and the ability to manage multiple assignments simultaneously.
• Ability to understand technical and project-related information and present it in a clear, concise, and structured manner.

Preferred Candidate Profile

• Experience in infrastructure, EPC, construction, engineering, or project-based organisations will be an advantage.
• A proactive professional who can independently coordinate with multiple departments and ensure accountability for action points.
• Someone who can connect technical understanding with management objectives and provide meaningful insights and suggestions.
• Comfortable presenting updates, highlighting challenges, and proposing solutions to senior management.

Key Expectation: The candidate should act as a coordination link between the Director and various departments, ensuring that discussions translate into actionable plans, progress is tracked, feedback is incorporated, and management decisions are implemented effectively.