Executive Assistant To Director

Raj Process Equipments And System; Pune District; On-site; INR 900,000 - 1,800,000; Full time

Job summary

Raj Process Equipments and Systems Pvt Ltd is seeking an experienced Executive Assistant to support the Director in Baner, Pune. The role requires organizing meetings, managing calendars, preparing MOMs, handling VIP guests, and ensuring smooth day-to-day coordination for the Director.

The ideal candidate will have excellent English communication, fluency in Marathi and Hindi, and willingness to travel as required. A technical/engineering background is preferred for this position.

Qualifications

• Minimum 3 years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant supporting MDs or senior management.
• Experience in arranging meetings, preparing MOM, coordinating with senior stakeholders, handling VIP guests.
• Excellent English communication skills, both verbal and written.
• Fluency in Marathi and Hindi.
• Strong presentation, organizational and follow-up skills.
• Willingness to travel as required.
• Candidates with a technical/engineering background will be preferred.

Responsibilities

• Provide comprehensive executive and administrative support to the Director.
• Manage the Director's calendar, appointments, meetings and schedules.
• Arrange internal and external meetings with clients, vendors and senior management.
• Prepare meeting agendas, presentations and MOM; follow up on actions.
• Handle calls, emails and communications on behalf of the Director.
• Coordinate with departments to ensure timely task completion.
• Receive VIP guests in a professional manner and arrange meetings.
• Plan meetings, conferences, and official events.
• Prepare and maintain reports, documents, and confidential records.
• Coordinate travel arrangements and itineraries for the Director.
• Provide day-to-day business coordination support and be travel-ready.

Skills

Executive support

Calendar management

Meeting coordination

MOM preparation

VIP guest handling

MS Office

Verbal and written English

Marathi and Hindi

Travel readiness

Tools

MS Office

Job description

Position: Chief Financial Officer

Location: Baner, Pune

Industry: CBG, Boiler, Distillery, Evaporators, Dryer and Process Plant Equipment.

Reporting To: Director / Managing Director

Company Overview:

Raj Process Equipments and Systems Pvt Ltd is one of the leading process equipment manufacturer from India. We are in the business of Turn- key Plants, Dryers, Evaporators, Mixers, Process Equipments, Boilers.

Job Summary

Raj Process Equipments and Systems Pvt. Ltd. is looking for a professional, well-organized, and proactive Executive Assistant to the Director. The candidate will be responsible for providing high-level administrative and executive support, coordinating meetings, managing communication, preparing Minutes of Meetings (MOM), handling VIP guests, and ensuring smooth day-to-day coordination for the Director.

The ideal candidate should possess excellent communication and interpersonal skills, a professional personality, strong organizational abilities, and the flexibility to travel as required.

Key Responsibilities

• Provide comprehensive executive and administrative support to the Director.
• Manage and coordinate the Director's daily calendar, appointments, meetings, and schedules.
• Arrange internal and external meetings with clients, vendors, senior management, and other stakeholders.
• Prepare meeting agendas, presentations, and Minutes of Meetings (MOM) and follow up on action points.
• Attend, screen, and respond to telephone calls, emails, and other business communications on behalf of the Director when required.
• Coordinate with various departments to ensure timely completion of tasks and follow-ups assigned by the Director.
• Receive and attend to VIP guests, clients, business associates, and senior-level visitors in a professional manner.
• Make necessary arrangements for meetings, conferences, business visits, and official events.
• Prepare and maintain reports, documents, presentations, correspondence, and other management-related records.
• Maintain confidentiality of sensitive company and management information.
• Coordinate travel arrangements, itineraries, accommodation, and other logistics for the Director as required.
• Follow up with internal teams and external stakeholders on important matters and provide updates to the Director.
• Support the Director in day-to-day business coordination and administrative activities.
• Be available to travel as per business requirements.
• Perform other responsibilities assigned by the Director/Management.

Candidate Requirements

• Male candidate preferred.
• Minimum 3 years of relevant experience as an Executive Assistant / Personal Assistant / Management Assistant supporting an MD, Director, VP, or senior management executive.
• Experience in arranging meetings, preparing MOM, coordinating with senior stakeholders, handling calls, and attending VIP guests.
• Excellent English communication skills, both verbal and written.
• Must be well-versed in Marathi and Hindi.
• Excellent presentation and interpersonal skills.
• Strong organizational, coordination, follow-up, and time-management abilities.
• Good working knowledge of MS Office, particularly Word, Excel, PowerPoint, and Outlook/email.
• Professional appearance, confident personality, and ability to interact with senior management and VIPs.
• Ability to handle confidential information with discretion.
• Willingness and flexibility to travel as per business requirements.
• Candidates with a technical/engineering background will be preferred.

Key Skills

Executive Assistance | Calendar Management | Meeting Coordination | MOM Preparation | VIP Guest Handling | Business Communication | Presentation Skills | MS Office | Follow-up & Coordination | Travel Coordination | Interpersonal Skills | Confidentiality | English | Marathi | Hindi