Executive Assistant to Director

PMech Consultant Pvt. Ltd; Navi Mumbai; On-site; INR 450,000 - 750,000; Full time

Job summary

PMECH is seeking a proactive Executive Assistant to the Director in Navi Mumbai. The role provides executive, coordination, reporting, and administrative support to the Director, ensuring timely follow-up on instructions.

The candidate will coordinate with Engineering, Projects, HR, Finance, Administration, and Business Development, prepare MIS reports and presentations, and maintain confidential documents with integrity.

Qualifications

• B.Sc. in Chemistry or Physics required.
• Minimum 2 years of executive support experience.
• Immediate joiner preferred.

Responsibilities

• Manage Director's calendar, meetings, and emails.
• Coordinate with Engineering, Projects, HR, Finance, Administration, and Business Development teams.
• Prepare MIS reports, presentations, meeting minutes, and action trackers.
• Follow up on assigned tasks and provide status updates to the Director.
• Assist in project and management-related reporting and data collection.
• Coordinate internal and external meetings, travel arrangements, and activities.
• Maintain confidential documents and information.
• Support the Director in special projects and research.

Skills

Communication

Coordination

MS Excel

MS Word

PowerPoint

Outlook

Presentation

Reporting

Deadline-driven

Confidentiality

Education

B.Sc. Chemistry / Physics

Tools

MS Word & Outlook

Microsoft Teams

AI tools (ChatGPT/Copilot/Claude)

Job description

Position - Executive Assistant to Director

Qualifications - B.Sc. Chemistry / Physics

Experience - 02+ Yrs

Immediate Joinee Preferred

Job Summary:-

We are looking for a proactive and organized Executive Assistant to the Director to provide executive, coordination, reporting, and administrative support.

The candidate will coordinate with various departments, track important tasks, prepare MIS reports and presentations, and ensure timely follow-up on the Director’s instructions.

Responsibilities:-

• Manage the Director’s calendar, meetings, appointments, emails, and correspondence.
• Coordinate with Engineering, Projects, HR, Finance, Administration, and Business Development teams.
• Prepare MIS reports, presentations, meeting minutes, and action trackers.
• Follow up on assigned tasks and provide regular status updates to the Director.
• Assist in project and management-related reporting and data collection.
• Coordinate internal and external meetings, travel arrangements, and business activities.
• Maintain confidential documents and information.
• Support the Director in special projects, research, and other management assignments.
• Creating MOM
• Organizing online and offline documentation / soft copies and hard copies

Skills Required

• Excellent verbal and written communication skills.
• Strong coordination, follow-up, and organizational skills.
• Proficiency in MS Excel, Word, PowerPoint, and Outlook.
• Good presentation and reporting skills.
• Ability to handle multiple tasks and work under deadlines.
• Professional attitude with high confidentiality and integrity.
• Proactive, detail-oriented, and quick learner.

Desired Software or Application knowledge

• MS Word & Outlook – Documentation, email and calendar management.
• Microsoft Teams
• AI usage skills (ChatGPT, Copilot and Claude)

About Us

Founded in 1988, PMECH is a global leader in Engineering, Procurement, and Construction Management (EPCM) services. Our work includes Basic, FEED, Residual and Detailed Engineering, and special studies for turnkey projects in Oil & Gas, Refinery, Power Plants, Chemical Plants, Fertilizer Plants, Water, Infrastructure, Textiles, Steel Plants, and more.