Executive Assistant To Chief Operating Officer

Tufropes Pvt Ltd.; Pithampur; Presencial; INR 300.000 - 420.000; Jornada completa

Descripción de la vacante

Tufropes Pvt Ltd. in Pithampur invites applications for an Executive Assistant & Front Office Executive to support the COO and Executive Director (India). The role blends high-level administrative duties with Front Office management to ensure smooth operations.

Responsibilities include calendar and travel coordination, meeting logistics, visitor management, and liaison with internal teams and external partners. A Bachelor’s degree and 1–5 years’ experience are preferred.

Formación

• Bachelor's degree in business administration, commerce, management, or related field.
• Diploma or certification in Office Administration is an added advantage.
• 1–5 years of experience as an Executive Assistant, Executive Secretary, Front Office Executive, or Receptionist supporting senior management.
• Experience supporting C-level executives or directors is preferred.
• Experience in a corporate or multinational environment is an advantage.

Responsabilidades

• Handle confidential information with the highest level of integrity and discretion.
• Manage calendars, appointments, meetings, and travel arrangements for the COO and Executive Director.
• Coordinate internal and external meetings, including scheduling, agenda preparation, meeting room arrangements, and logistics.
• Maintain records, files, and executive documentation in an organized manner.
• Track action items and follow up with relevant departments to ensure timely completion.
• Screen calls, emails, and correspondence, prioritizing communications appropriately.
• Assist in preparing monthly reports, presentations, and management review documents.

Conocimientos

English proficiency

Org & time management

Professionalism

Confidentiality

MS Office

Calendar management

Interpersonal skills

Customer service

Multitasking

Prioritization

Attention to detail

Problem solving

Phone etiquette

Independence

Educación

Bachelor's degree in business administration, commerce, management, or related field

Diploma or certification in Office Administration

Descripción del empleo

Job Title: Executive Assistant & Front Office Executive

Department: HR and Admin

Reports To: Chief Operating Officer (COO) & Executive Director India

Location: Pithampur

Bus facility: Indore to Pithampur & Return

3rd Party payroll

Job Summary

The Executive Assistant & Front Office Executive will provide comprehensive administrative and operational support to the COO&ED (India). The role is also responsible for managing the Front Office and ensuring the smooth execution of all related administrative activities.

Key Responsibilities

Executive Support

• Handle confidential information with the highest level of integrity and discretion.
• Manage calendars, appointments, meetings, and travel arrangements for the COO and Executive Director.
• Coordinate internal and external meetings, including scheduling, agenda preparation, meeting room arrangements, and logistics.
• Maintain records, files, and executive documentation in an organized manner.
• Track action items and follow up with relevant departments to ensure timely completion.
• Screen calls, emails, and correspondence, prioritizing communications appropriately.
• Assist in preparing monthly reports, presentations, and management review documents.

Front Office

• Serve as the first point of contact for visitors, clients, vendors, and employees.
• Welcome guests professionally and coordinate visitor access.
• Maintain the reception area to ensure a professional appearance.
• Coordinate meeting room bookings and hospitality arrangements.

Administrative Support

• Coordinate travel bookings, hotel reservations, visas (if required), and expense claims.
• Support event planning, conferences, leadership meetings, and customer visits.
• Maintain office records, employee contact lists, and documentation.
• Liaise with internal departments and external service providers.

Qualifications

• Bachelors degree in business administration, Commerce, Management, or a related field.
• Diploma or certification in Office Administration is an added advantage.

Experience

• 1–5 years of experience as an Executive Assistant, Executive Secretary, Front Office Executive, or Receptionist supporting senior management.
• Experience supporting C-level executives or directors is preferred.
• Experience in a corporate or multinational environment is an advantage.

Required Skills

• Excellent verbal and written communication skills in English.
• Strong organizational and time-management abilities.
• High level of professionalism and confidentiality.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent calendar and meeting management skills.
• Strong interpersonal and customer service skills.
• Ability to multitask and prioritize effectively.
• Attention to detail and problem-solving skills.
• Professional telephone etiquette.
• Ability to work independently with minimal supervision.