Executive Assistant To Chief Marketing Officer

Om Jewellers; Mumbai Suburban; On-site; INR 600,000 - 900,000; Full time

Job summary

Om Jewellers is seeking a proactive professional to lead task management and governance across departments. You will transform management decisions into actionable tasks, maintain a centralized task tracker, and ensure timely execution with rigorous follow-up and escalation as needed.

The role emphasizes leadership, ownership, and the use of Advanced Excel, MIS and dashboards to deliver insightful reports and drive accountability across the organization.

Qualifications

• Strong leadership and people-management skills.
• Excellent communication and influencing abilities.
• Proactive follow-up and deadline-driven execution.

Responsibilities

• Attend management meetings and convert decisions into actionable tasks.
• Maintain a Management Task Tracker with Owner, Priority, Deadline, Status and Closure Remarks.
• Coordinate with Managers and employees to ensure tasks are completed within timelines.
• Conduct regular follow-ups and identify delays or gaps.
• Escalate overdue tasks with reasons and corrective actions.
• Verify task completion and close tasks accordingly.
• Prepare daily/weekly/monthly MIS reports and dashboards.
• Provide clear insights and recommendations on pending tasks and performance.

Skills

Leadership

People management

Communication

Influencing

Follow-up

Prioritization

Tools

Advanced Excel

MIS

Dashboards

Job description

Role & responsibilities

• Attend Management meetings, capture decisions, action points, task owners, priorities and deadlines, and convert them into actionable tasks.
• Maintain a centralized Management Task Tracker with Owner, Priority, Deadline, Status and Closure Remarks.
• Coordinate with Managers and employees to ensure Management‑assigned tasks are understood and completed within the committed timeline.
• Conduct regular follow‑ups, monitor progress and proactively identify potential delays or execution gaps.
• Escalate critical/overdue tasks to Management with reasons for delay and proposed corrective action.
• Verify task completion and ensure that Task Assigned is converted into Task Completed & Closed.
• Demonstrate strong leadership, influencing and people‑management skills to drive accountability and execution across departments.
• Prioritize tasks based on urgency, business impact, Management priority and committed timelines.
• Maintain records of Management decisions, action points, follow‑ups and closures and support preparation of upcoming meeting agendas.
• Prepare Daily/Weekly/Monthly MIS reports, including Pending, Overdue, Task Ageing, Department‑wise and Employee‑wise Task Status.
• Prepare Management Action‑Taken Reports and Task Performance Dashboards highlighting completion, delays, critical tasks and execution gaps.
• Provide Management with clear insights and recommendations on pending tasks, delays, accountability and execution performance.
• Maintain strict confidentiality of Management discussions, decisions and business information.
• Explore and support Meeting Task Assignment Reminder Follow‑up Escalation Closure automation.
• Use Advanced Excel, Google Sheets, PowerPoint, MIS and task‑management tools for tracking and reporting.
• Continuously identify opportunities for process improvement, automation and technology adoption to improve Management productivity.

Preferred candidate profile

• Strong in leadership, people management, communication, influencing and follow‑up skills.
• Capable of managing the complete cycle: Management Discussion Task Creation Assignment Follow‑up Problem Solving Escalation Closure Reporting.
• A highly organized, proactive and execution‑oriented professional with strong ownership and accountability.
• Assertive yet professional, Strong in prioritization, coordination, problem‑solving and time management with the ability to handle multiple priorities.
• Comfortable with Advanced Excel, MIS, dashboards, digital productivity and task‑management tools.
• Interested in AI, automation and emerging technologies and capable of applying them to improve task tracking and Management productivity.
• Able to work directly with Senior Management, HODs, Managers and employees while maintaining confidentiality.
• Solution‑oriented and deadline‑driven, with the mindset: Don't just track the task - drive the task to closure.