Executive Assistant To Chief Operating Officer

Astaguru; Mumbai City; On-site; INR 600,000 - 900,000; Full time

Job summary

Astaguru in Mumbai seeks a results-driven executive assistant and data analyst to support senior management. You will manage calendars, prepare dashboards, and coordinate cross-functional tasks to ensure timely execution.

You will analyze data from multiple sources, create MIS reports and data-driven presentations, and maintain confidential information with high attention to detail. Proficiency in MS Excel and familiarity with Power BI or Tableau are desired, along with strong communication and

Qualifications

• Bachelor's degree in Business Administration, Data analytics, Commerce, Statistics, or related field.
• 2–5 years of experience in executive assistance, data analysis, MIS reporting, or business operations.
• Proficiency in MS Excel with Pivot Tables, lookup functions, and data analysis.
• Knowledge of Power BI, Tableau, or similar reporting tools will be an advantage.
• Strong analytical, organisational, and problem‑solving skills.
• Excellent written and verbal communication skills.
• High attention to detail and the ability to handle confidential information.
• Ability to multitask, prioritise responsibilities, and work independently.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management.
• Prepare meeting agendas, minutes of meetings, presentations, and follow-up trackers.
• Coordinate with internal teams and external stakeholders to ensure timely execution of tasks.
• Manage correspondence, documentation, travel arrangements, and confidential information.
• Collect, consolidate, and analyse data from multiple sources to identify trends and insights.
• Prepare and maintain MIS reports, dashboards, performance trackers, and management reports.
• Clean, validate, and maintain accurate databases and reporting systems.
• Prepare data-driven presentations to support management decision‑making.
• Monitor key business metrics, identify discrepancies, and recommend process improvements.
• Track project progress, deliverables, and deadlines across departments.
• Automate recurring reports and streamline data management processes.
• Handle ad hoc administrative, analytical, and business support assignments.

Skills

Analytical thinking

Communication skills

Attention to detail

Multitasking

Independent work

Education

Bachelor's degree in Business Administration / Data analytics / Commerce / Statistics

Tools

MS Excel

Power BI

Tableau

Job description

Role & responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for senior management.
• Prepare meeting agendas, minutes of meetings, presentations, and follow-up trackers.
• Coordinate with internal teams and external stakeholders to ensure timely execution of tasks.
• Manage correspondence, documentation, travel arrangements, and confidential information.
• Collect, consolidate, and analyse data from multiple sources to identify trends and insights.
• Prepare and maintain MIS reports, dashboards, performance trackers, and management reports.
• Clean, validate, and maintain accurate databases and reporting systems.
• Prepare data-driven presentations to support management decision‑making.
• Monitor key business metrics, identify discrepancies, and recommend process improvements.
• Track project progress, deliverables, and deadlines across departments.
• Automate recurring reports and streamline data management processes.
• Handle ad hoc administrative, analytical, and business support assignments.

Required Skills & Qualifications

• Bachelors degree in Business Administration, Data analytics, Commerce, Statistics, or a related field.
• 2-5 years of experience in executive assistance, data analysis, MIS reporting, or business operations.
• Proficiency in MS Excel, including Pivot Tables, lookup functions, and data analysis.
• Knowledge of Power BI, Tableau, or similar reporting tools will be an advantage.
• Strong analytical, organisational, and problem‑solving skills.
• Excellent written and verbal communication skills.
• High attention to detail and the ability to handle confidential information.
• Ability to multitask, prioritise responsibilities, and work independently.