Executive Assistant To Chief Executive Officer

Nikhil Constructiongroup; Pune District; On-site; INR 600,000 - 900,000; Full time

Job summary

Nikhil Constructiongroup in Pune invites applications for an Executive Assistant to the CEO to provide comprehensive administrative and coordination support in a fast-paced construction environment. The role requires arranging the CEO's calendar, coordinating with project teams and clients, preparing agendas and reports, and handling confidential communications with tact.

Graduate or postgraduate with 5-7 years of experience in construction, real estate or infrastructure, and strong MS Office

Qualifications

• Graduate/Postgraduate with strong communication and presentation skills.
• 5-7 years of experience, preferably as an Executive Assistant in Construction, Real Estate, or Infrastructure.
• Proficient in MS Office and Microsoft 365 applications.

Responsibilities

• Manage the CEO's calendar, appointments, meetings, and travel schedules.
• Coordinate with project teams, department heads, clients, consultants, and external stakeholders.
• Prepare meeting agendas, presentations, MIS reports, MOMs, and follow-up action trackers.
• Monitor important project updates and ensure timely follow-up on CEO instructions.
• Assist in reviewing reports, proposals, contracts, and other business documents.
• Handle confidential correspondence and maintain important records.
• Coordinate internal and external meetings and ensure effective communication between departments.
• Track pending tasks and ensure timely closure of action points.
• Support the CEO in day-to-day business operations and strategic coordination.

Skills

Calendar management

Coordination

Communication

Presentation

Meeting coordination

Education

Graduate/Postgraduate

Tools

MS Office

Job description

Job Summary

We are looking for a highly organized, proactive, and professional Executive Assistant to the CEO to provide comprehensive administrative and coordination support. The candidate should preferably have experience in the construction or real estate industry and be capable of managing schedules, meetings, project-related coordination, and confidential communications.

Role & responsibilities

• Manage the CEOs calendar, appointments, meetings, and travel schedules.
• Coordinate with project teams, department heads, clients, consultants, and external stakeholders.
• Prepare meeting agendas, presentations, MIS reports, MOMs, and follow-up action trackers.
• Monitor important project updates and ensure timely follow-up on CEO instructions.
• Assist in reviewing reports, proposals, contracts, and other business documents.
• Handle confidential correspondence and maintain important records.
• Coordinate internal and external meetings and ensure effective communication between departments.
• Track pending tasks and ensure timely closure of action points.
• Support the CEO in day-to-day business operations and strategic coordination.

Preferred candidate profile

• Graduate/Postgraduate with strong communication and presentation skills.
• 5-7 years of experience, preferably as an Executive Assistant in Construction, Real Estate, or Infrastructure.
• Excellent knowledge of MS Office (Excel, PowerPoint, Word).
• Strong organizational, coordination, and follow-up skills.
• Ability to handle confidential information professionally.
• Good understanding of project coordination and construction-related documentation will be preferred.
• Smart, proactive, well-organized, and capable of working in a fast-paced executive environment.