Executive Assistant to Chief Executive Officer

Clapstick Media; Ahmedabad District; On-site; INR 350,000 - 600,000; Full time

Job summary

Clapstick Media in Ahmedabad is seeking an Assistant Executive to support senior management with administrative tasks, scheduling, and coordination. The role requires excellent English communication, proactivity, and reliable execution of daily duties on-site.

You will manage Directors' calendars, coordinate meetings, prepare presentations, travel arrangements, and ensure timely follow-up with clients and stakeholders. A commerce degree and 3–4 years of relevant experience are preferred.

Qualifications

• 3–4 years of experience in Assistant Executive or similar role.
• Graduate or Postgraduate in Commerce (B.Com / M.Com).
• Excellent verbal and written English communication (mandatory).
• Strong organizational, scheduling, and time-management skills.
• Comfort with business travel when required.
• Proficient in MS Office, Excel, and PowerPoint.

Responsibilities

• Manage and maintain Directors' daily schedules.
• Coordinate meetings, appointments, and activities.
• Make follow-up calls and ensure timely client communication.
• Handle scheduling, reminders, and meeting coordination.
• Prepare presentations, reports, and business documents.
• Provide daily administrative and executive coordination support.
• Coordinate travel arrangements and travel as needed.
• Maintain professional communication and smooth operations.
• Follow up on pending tasks for timely completion.

Skills

English communication

Organization & scheduling

Travel coordination

Follow-up calls

Education

B.Com / M.Com

Tools

MS Office

Excel

PowerPoint

Email communication

Job description

Job Title: Assistant Executive

Experience: 3–4 Years

Education: B.Com / M.Com

Employment Type: Full-Time | On-site

Location: Ahmedabad

About the Role:

We are looking for a well-organized, confident, and proactive Assistant Executive with excellent English communication skills. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling follow-up calls, and providing administrative and coordination support to senior management.

Key Responsibilities:

• Manage and maintain the daily schedules and calendars of Directors.
• Coordinate meetings, appointments, and business-related activities.
• Make regular follow-up calls and ensure timely communication with clients and other stakeholders.
• Handle scheduling, reminders, and meeting coordination.
• Prepare presentations, reports, and business documents.
• Assist in daily administrative and executive coordination activities.
• Coordinate travel arrangements and be comfortable travelling whenever required.
• Maintain professional communication and ensure smooth day-to-day operations.
• Follow up on pending tasks and ensure timely completion.

Required Skills & Qualifications:

• 3–4 years of experience in an Assistant Executive, Executive Assistant, or similar role.
• Graduate or Postgraduate degree in Commerce (B.Com / M.Com).
• Excellent verbal and written English communication skills (mandatory).
• Strong organizational, scheduling, and time-management skills.
• Good knowledge of MS Office, Excel, PowerPoint, and email communication.
• Confidence in making follow-up calls and coordinating with different stakeholders.
• Must be comfortable with business travel whenever required.
• Must be confident in preparing and delivering presentations.
• Professional personality with a proactive and responsible approach.

Candidate Requirements:

• Strong communication and interpersonal skills.
• Presentable, confident, and well-organized.
• Ability to manage multiple responsibilities efficiently.
• Comfortable working directly with senior management.