Executive Assistant to CEO / President

Seva Ltd; Ajmer; On-site; INR 300,000 - 500,000; Full time

Job summary

A leading company in Ajmer is looking for a proactive Executive Assistant to support the CEO/Managing Director. This role involves managing schedules, communications, and travel arrangements, while representing the CEO professionally. Ideal candidates should possess strong organizational and communication skills, with a relevant degree.

Qualifications

• Strong academic record and demonstrated ability to manage multiple responsibilities.

Responsibilities

• Act as the primary point of contact between the CEO/MD and stakeholders.
• Manage daily schedules, appointments, and travel itineraries.
• Draft, review, and manage communications including emails and reports.

Skills

Communication

Organizational Skills

Education

Bachelor’s or Master’s degree

Job description

We are seeking a highly organized and proactive Executive Assistant to support our CEO / Managing Director.

The ideal candidate will be a strategic thinker with exceptional communication skills and the ability to manage multiple tasks seamlessly. This is a unique opportunity to work directly with senior leadership in a dynamic, high-growth, and international work environment.

Key Responsibilities:

1. Act as the primary point of contact between the CEO/MD and internal/external stakeholders
2. Manage daily schedules, appointments, travel itineraries, and meeting coordination
3. Draft, review, and manage communications including emails, reports, presentations, and proposals
4. Coordinate with departments and project teams for updates and reporting
5. Prepare minutes of meetings and ensure timely follow-up on action items
6. Assist with research, documentation, and planning for meetings, events, and presentations
7. Maintain confidentiality of highly sensitive information
8. Represent the CEO/MD professionally in both internal and external engagements
9. Handle extensive domestic and international travel arrangements: visas, tickets, accommodation, and detailed itineraries
10. Support in strategic initiatives and business development activities as needed

Requirements:

• Bachelor’s or Master’s degree in any discipline
• Strong academic record and demonstrated ability to manage multiple responsibilities