Executive Assistant (Founder's Office)

RAPSYS TECHNOLOGIES PTE LTD; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

RAPSYS TECHNOLOGIES PTE LTD is seeking an Executive Assistant to support the Founder's Office in Mumbai. The role demands excellent communication, meticulous organization, and the ability to manage multiple tasks efficiently to ensure smooth operations.

The ideal candidate will handle calendar and email management, personal banking tasks, and coordination across stakeholders, while maintaining strict confidentiality and professionalism.

Qualifications

• Calendar management and email management proficiency
• Proactive at taking initiative and thinking ahead
• Ability to handle personal banking tasks and administrative duties
• Strong follow-up, tracking, and coordination skills
• Highest level of professionalism, integrity, and confidentiality
• Basic to practical knowledge of MS Excel, MS Word, and Google Workspace

Responsibilities

• Manage Founder's calendar, daily schedule, meetings, and travel arrangements.
• Organize inbox, draft standard responses, and follow up to ensure timely execution.
• Assist with personal administrative tasks and founder-related logistics.
• Track pending items and coordinate with internal and external stakeholders.
• Prepare documents, basic reports, and spreadsheets using MS Excel/Word and Google Workspace.
• Coordinate across internal teams and external entities with discretion and confidentiality.

Skills

Calendar management

Email management

Personal banking tasks

Follow-up & coordination

Confidentiality & professionalism

GSuite & MS Office

Education

Graduate in any discipline

Tools

MS Excel

MS Word

Google Workspace

Job description

We are looking for a highly organized and proactive Executive Assistant to support our Founder's Office in Mumbai. The ideal candidate will possess exceptional communication skills, attention to detail, and the ability to manage multiple tasks efficiently. This role is crucial in ensuring smooth operations and effective time management for the Founder.

We're Hiring: Executive Assistant (Founder's Office)

Location

Mumbai, India

Work Mode

Work from Office

Role

Executive Assistant (Founder's Office)

Key Responsibilities

• Calendar & Schedule Management: Efficiently manage the Founder's calendar, daily schedule, meetings, appointments, and travel arrangements.
• Email Management & Follow-ups: Handle inbox organization, screen incoming emails, draft standard responses, and drive execution via timely follow-ups.
• Personal & Banking Tasks: Assist with personal administrative tasks, personal banking operations, and founder-related logistics.
• Task & Tracker Management: Track pending items, follow up with internal and external stakeholders, and ensure timely closure of action items.
• Documentation & Reporting: Prepare clear documents, basic reports, and spreadsheets using MS Excel, MS Word, and Google Workspace.
• Stakeholder Coordination: Act as a smooth point of contact and coordinate seamlessly across internal teams and external entities.
• Confidentiality: Maintain strict confidentiality while handling sensitive business and personal information.

Skills & Qualifications

• Core Competencies: Strong proficiency in calendar and email management.
• Core Competencies: Proactive approach - quick on your feet, able to think ahead, and take initiative.
• Core Competencies: Reliable execution for personal banking and administrative tasks.
• Core Competencies: Excellent follow-up, tracking, and coordination skills.
• Core Competencies: High level of professionalism, integrity, and absolute confidentiality.
• Technical Skills: Basic to practical working knowledge of MS Excel, MS Word, and Google Workspace.
• Experience: Years of experience do not matter. We welcome candidates who are proactive, eager to learn, and capable of handling responsibilities efficiently.
• Education: Graduate in any discipline.