Executive Assistant (Offshore) Multi Executive Support

IQ Backoffice; Chennai District; On-site; INR 900,000 - 1,300,000; Full time

Job summary

IQ Backoffice is hiring an experienced Executive Assistant to support 67 executives across multiple time zones. The role requires coordinating complex calendars, travel, and confidential communications, while maintaining close collaboration with the onsite EA.

Ideal candidates will have 3–5 years of EA experience supporting US/Canadian leadership, strong English writing, and proficiency with calendar systems.

Qualifications

• 3–5 years of EA experience supporting US/Canadian executives.
• Ability to support 3+ executives concurrently.
• Strong written English for executive correspondence.
• Proficient calendar management in Outlook/Google Workspace.
• Experience with Concur/Expensify/SAP Concur for expenses.
• Familiar with North American business etiquette and time zones.
• Willingness to work EST business hours.
• High discretion handling confidential information.

Responsibilities

• Manage calendars for 67 executives across time zones with onsite EA coordination.
• Take direct instructions while keeping onsite EA informed of workload and status.
• Schedule internal/external meetings, board calls, client meetings, resolve conflicts.
• Draft, proofread, and manage executive emails and external communications.
• Coordinate domestic/international travel (flights, hotels, visas).
• Prepare meeting agendas, presentations, and briefing materials.
• Process expense reports and manage expense workflows (Concur/Expensify).
• Track action items on cross-functional projects to closure.
• Maintain confidentiality and discretion with sensitive information.
• Liaise with onsite EA daily to align priorities and handoffs.
• Support onboarding logistics, org events, and offsites as needed.
• Handle ad hoc admin requests with minimal oversight.

Skills

Executive Assistant experience

Support multiple executives

Written English proficiency

Calendar management

Expense management tools

North American etiquette/time zones

EST business hours

Discretion with confidential info

Tools

Concur

Expensify

SAP Concur

Job description

Key Responsibilities

• Manage complex, overlapping calendars for 67 executives across multiple time zones, in coordination with the onsite EA
• Take direct instructions from executives while keeping the onsite EA informed of workload and status
• Schedule and coordinate internal/external meetings, board calls, and client meetings; resolve conflicts proactively
• Draft, proofread, and manage executive correspondence (email triage, follow-ups, external communications)
• Coordinate domestic and international travel (flights, hotels, visas/border documentation for US-Canada travel)
• Prepare meeting agendas, presentations, and briefing materials
• Process expense reports and manage executive expense workflows (Concur, Expensify, or similar)
• Coordinate cross-functional projects and track action items to closure
• Manage confidential/sensitive information with discretion
• Liaise with the onsite EA daily to align on priorities, handoffs, and coverage
• Support onboarding logistics, org events, and offsites as needed
• Handle ad hoc administrative requests across the executive group with minimal oversight

Required Qualifications

• 3–5 years' experience as an Executive Assistant, with direct experience supporting US and/or Canadian executives or companies
• Demonstrated ability to support multiple executives simultaneously (3+ concurrently)
• Strong written English — able to draft executive-level correspondence independently
• Advanced proficiency in Microsoft Outlook/Google Workspace calendar management
• Experience with expense management tools (Concur, Expensify, SAP Concur)
• Familiarity with North American business etiquette, holidays, and time zone conventions
• Ability to work EST business hours
• High discretion and judgment handling confidential executive/company informationRole & responsibilities

Preferred candidate profile