Executive Assistant for Founder office

Talent Leads HR Solutions Pvt Ltd; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Talent Leads HR Solutions Pvt Ltd in Mumbai is searching for an experienced Executive Assistant who will play a pivotal role in strategic and business planning. The candidate will ensure that executive priorities are accurately represented in meetings, compile operational data for decision-making, and manage complex calendars.

The position requires over 5 years of experience, exceptional communication skills, and proficiency with data analysis tools. Candidates are expected to have a strong understanding of corporate strategy and discretion when handling confidential information.

Qualifications

• 5+ years of experience in an EA, Chief of Staff, or business strategy role.
• Strong understanding of corporate strategy, budgeting, and performance tracking.
• Advanced proficiency in interpreting data and building clear reports.

Responsibilities

• Act as a proxy for the executive in meetings and communications.
• Compile and analyze operational data to assist in executive decision-making.
• Own and drive specialized strategic projects from conception to completion.
• Draft and edit high-level correspondence and serve as the liaison.

Skills

Corporate strategy

Budgeting

Performance tracking

Data analysis

Advanced communication

Tools

MS Excel

Google Workspace

PowerPoint

AI tools

Job description

Key Responsibilities

1. Strategic & Business Planning

• Act as a proxy for the executive, ensuring their strategic priorities are accurately represented in meetings and communications.
• Research, outline, and draft materials for board meetings, quarterly business reviews, and executive presentations.
• Track and measure progress on annual corporate goals and strategic projects, flagging potential risks and roadblocks.

2. Data Analysis & Reporting

• Compile and analyze operational data and financial metrics to assist in executive decision‑making.
• Prepare periodic reports and recommendations on key performance indicators (KPIs) and business trends.

3. Executive Operations & Project Management

• Own and drive specialized strategic projects (e.g., market research, operational rollouts, change management initiatives) from conception to completion.
• Gatekeep and manage complex calendars with a strategic lens, ensuring the executives schedule maps directly to company objectives.

4. Stakeholder & Communications Management

• Draft, edit, and format high‑level correspondence, memos, and internal/external communications.
• Serve as the primary liaison between the executive office, department heads, and external partners.

Qualifications & Requirements

• Experience: 5+ years of experience in an EA, Chief of Staff, or business strategy role, ideally reporting directly to C‑Suite or senior leadership.
• Business Acumen: Strong understanding of corporate strategy, budgeting, and performance tracking.
• Analytical Skills: Advanced proficiency in interpreting data and building clear reports/presentations (e.g., AI tools, MS Excel, Google Workspace, PowerPoint).
• Communication: Exceptional written and verbal communication skills; ability to distill complex information into actionable insights.
• Discretion: High emotional intelligence, discretion, and strict adherence to handling confidential data.