Executive Assistant & Office Administrator

Shreeyaan Solusmart Pvt. Ltd.; Moradabad; On-site; INR 300,000 - 600,000; Full time

Job summary

Shreeyaan Solusmart Pvt. Ltd. offers an Executive Assistant & Office Administrator role to support leadership, manage client communications, and coordinate daily operations. The position requires proactive organization and strong communication with internal teams and clients.

The role involves MOM preparation, reporting, HR support, and cross-functional collaboration, with work hours aligned to U.S. business hours and a full-time work-from-office setup in India.

Qualifications

• Excellent English communication skills (spoken, written, comprehension).
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• High sense of ownership, responsibility, and accountability.

Responsibilities

• Manage client communication and coordinate client locations/projects.
• Handle inbound client calls and address operational concerns.
• Coordinate with internal teams to ensure timely completion and delivery of tasks.
• Prepare Minutes of Meetings (MOMs), reports, and business documentation.
• Assist Directors with reporting requirements and operational follow-ups.
• Support HR activities including resume screening, initial candidate interactions, and interview scheduling.
• Act as a liaison between clients and internal teams when required.
• Provide administrative and operational support to the Director and assist in decision-making processes.
• Oversee and support day-to-day office administration activities.

Skills

English communication

MS Office proficiency

Interpersonal skills

Ownership & accountability

Organizational skills

Tools

MS Office

Job description

Executive Assistant & Office Administrator

Job Type: Full Time Location: Ahemdabad Experience: 0-1 Year

Overview

Job Description

Position

Executive Assistant & Office Administrator

Location

India (Work from Office)

Work Hours

7:00 PM – 5:00 AM IST (aligned with U.S. business hours)

About The Role

Shreeyaan Solusmart is looking for a proactive and highly organized Executive Assistant & Office Administrator to support client communication, operational coordination, reporting, and administrative functions. This role is ideal for someone with excellent communication skills, strong accountability, and the ability to work closely with leadership while ensuring smooth execution of day-to-day operations.

Key Responsibilities

• Manage client communication and coordinate client locations/projects.
• Handle inbound client calls and address operational concerns.
• Coordinate with internal teams to ensure timely completion and delivery of tasks.
• Prepare Minutes of Meetings (MOMs), reports, and business documentation.
• Assist Directors with reporting requirements and operational follow-ups.
• Support HR activities including resume screening, initial candidate interactions, and interview scheduling.
• Act as a liaison between clients and internal teams when required.
• Provide administrative and operational support to the Director and assist in decision-making processes.
• Oversee and support day-to-day office administration activities

Requirements

• Excellent English communication skills (spoken, written, and comprehension).
• Proficiency in MS Office Suite (Excel, Word, PowerPoint, Outlook).
• Strong interpersonal and stakeholder management skills.
• Confident, professional, and solution-oriented approach.
• High sense of ownership, responsibility, and accountability.
• Strong organizational, multitasking, and coordination abilities.

Eligibility

• Minimum 1 year of experience in an Executive Assistant, Office Administration, Customer Support, Telecalling, Client Coordination, or similar communication-focused role.
• Freshers with exceptional English communication skills and professional aptitude are encouraged to apply

Why Join Us?

• Work directly with leadership and gain exposure to business operations.
• Opportunity to develop client management, HR, administration, and executive coordination skills.
• Dynamic work environment with significant learning and growth opportunities