Administrative Assistant (Communication Specialist)

SpeedBirdServices - Medical Billing Company; Ahmedabad District; On-site; INR 180,000 - 300,000; Full time

Job summary

SpeedBirdServices - Medical Billing Company in India seeks an Administrative Assistant (Communication Specialist) to be the face and voice of our offices in Ahmedabad and Indore. You will manage corporate correspondence, handle client relations, and streamline day-to-day operations with clarity and professionalism.

The role requires superior spoken and written English and Hindi, with knowledge of Gujarati a plus for Ahmedabad.

Qualifications

• Graduate degree in any discipline (Business Administration preferred).
• Proven ability to draft and edit professional communications.
• Experience in managing executive calendars and office operations.

Responsibilities

• Draft, proofread and manage executive emails, memos and reports.
• Greet visitors, handle inquiries and route to teams.
• Schedule appointments, manage calendars, filing and supplies.
• Prepare weekly and monthly admin reports using spreadsheets/presentations.
• Coordinate with managers, vendors and external partners to maintain workflow.

Skills

Effective communication

Client relations

Administrative support

Calendar management

Report generation

Team coordination

MS Office Suite

Multitasking under pressure

Confidentiality

English and Hindi proficiency

Education

Graduate degree in any discipline

Tools

MS Office Suite

Job description

We are hiring a highly articulate Administrative Assistant to manage workflows and communications across our locations. The position is available for both full-time, work-from-office roles at our local branches in Ahmedabad and Indore.

The primary objective of this role is to serve as a key organizational pivot point. Candidates must possess exceptional communication skills, a professional demeanor, and the ability to seamlessly handle client interactions and internal reporting.

Job Title: Administrative Assistant (Communication Specialist)

Job Type: Full-Time, In-Office

Experience: 1–4 Years (Preferred)

Salary: Competitive, as per industry standards

About the Role

We are seeking a proactive and detail-oriented Administrative Assistant with superior spoken and written communication skills. In this role, you will be the face and voice of our office, handling corporate correspondence, managing client relations, and streamlining day-to-day administrative operations. If you thrive in a collaborative environment and take pride in organizational excellence, we want to hear from you.

• Communication Management: Draft, proofread, and manage executive emails, corporate memos, and official reports.
• Front Office & Client Relations: Greet corporate visitors, answer incoming phone inquiries professionally, and direct communication to relevant teams.
• Daily Office Operations: Schedule appointments, maintain executive calendars, organize physical and digital filing systems, and manage office supplies.
• Data & Reporting: Prepare weekly and monthly administrative reports using spreadsheets and presentations.
• Inter-Department Coordination: Coordinate with internal managers, vendors, and external partners to maintain a smooth workspace workflow.
• Education: Graduate degree in any discipline (Business Administration or related fields preferred).
• Language Proficiency: Flawless verbal and written communication in English and Hindi (Knowledge of Gujarati is a strong plus for Ahmedabad).
• Technical Savvy: High proficiency in MS Office Suite (Word, Excel, PowerPoint) and email clients.
• Soft Skills: Outstanding time-management, ability to multitask under pressure, and strict adherence to data confidentiality.