Executive Assistant - INO

McKinsey & Company; Mumbai; On-site; INR 500,000 - 800,000; Full time

Job summary

McKinsey in Mumbai seeks an experienced Administrative Assistant to manage calendars, coordinate travel, and provide confidential secretarial support. The role emphasizes high professionalism, multitasking, and strong communication across teams and leaders.

You will join a fast-paced environment with probation and opportunities to contribute across the firm’s operations. Based in India, you will support leadership and coordinate cross-border meetings with a proactive, positive approach.

Qualifications

• 2-10 years of relevant work experience.
• Proficient in Word, Excel, PowerPoint and Outlook.

Responsibilities

• Plan and manage executives' calendars and appointments.
• Coordinate complex itineraries and travel arrangements.
• Provide secretarial and administrative support with confidentiality.
• Support teams and attend events as needed.

Skills

Word

Excel

PowerPoint

Outlook

Calendar management

Meeting coordination

Communication skills

Job description

Job Description:

Who You'll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast-paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well-being for you and your family.

Your Impact

You will be responsible for planning and managing calendars, coordinating and updating daily appointments, and using your discretion to make decisions in the absence of direct instructions.

You will handle complex itineraries, exercising sound judgment to assess potential impacts on priorities, identify conflicts or risks, and make necessary adjustments. You will proactively anticipate and ensure seamless travel arrangements, which are often intricate and require a high degree of flexibility. Additionally, you will provide administrative support by promptly filing timesheets and expenses, while maintaining the utmost confidentiality.

You will demonstrate excellent interpersonal skills and the ability to build strong working relationships both within the firm and with client offices. Your approach will be energetic, proactive, and positive, with a readiness to support other teams and colleagues as needed. You will serve as a backup for colleagues during their absence, ensuring their responsibilities are covered. Beyond your core duties, you are expected to actively participate in and volunteer for team, office, and firm events or meetings.

You will be based in one of our offices in India and you will manage all administrative matters of the leadership of the firm and work with our consultancy office.

The role entails providing secretarial and administrative support, with a 6-month probation period.

Your Qualifications and Skills

• 2-10 years of relevant work experience
• Working knowledge of Word, Excel, PowerPoint and Outlook
• Sufficient knowledge of all travel related services - air and train tickets, hotels, cars, passports, visas, foreign exchange and international credit cards
• Ability to plan, organize and execute major meetings and conferences, involving multiple international time zones and cultures, in a calm and professional manner
• Professional phone and executive presence; able to handle calls promptly, take accurate messages and, if required, respond appropriately
• Ability to use sound judgment to make decisions and a pragmatic approach to problem solving
• Ability to multi-task effectively and collaboratively in a deadline driven, high pressure environment with a high tolerance for ambiguity
• Ability to communicate effectively with all concerned to ensure high quality end-product
• Excellent written and oral communications skills