Executive Assistant for the director

DigicoX Media; Pune District; On-site; INR 350,000 - 520,000; Full time

Job summary

DigicoX Media is seeking a full-time on-site Executive Assistant to support the director in Pune. This role handles calendars, meetings, travel, correspondence, and presentations, while managing expense reports and deadlines.

You will coordinate communications, maintain confidential records, and ensure smooth operations related to the director’s activities, with cross-functional collaboration and proactive follow-up.

Qualifications

• Strong executive administrative assistance and executive support skills
• Experience with documentation, filing, and office organization
• Ability to manage expense reports and basic financial tracking
• Effective written and verbal communication for internal/external partners
• Excellent organizational and time-management abilities, detail oriented
• Proficiency with email, spreadsheets, presentations; comfortable with digital collaboration tools
• Bachelor’s degree or equivalent in business/administration preferred
• Experience supporting senior leadership in media/marketing environment advantageous

Responsibilities

• Manage director's calendar, coordinate meetings and scheduling
• Organize travel arrangements and prepare travel itineraries
• Prepare correspondence and presentations for the director
• Handle expense reports and track deadlines for key actions
• Coordinate internal and external communications on behalf of the director
• Maintain confidential records and organize files for smooth office operations
• Collaborate with cross-functional teams and follow up on action items

Skills

Executive support

Documentation & filing

Expense tracking

Communication skills

Time management

Office productivity tools

Education degree

Senior leadership support in media/adv

Education

Bachelor’s degree or equivalent in business/administration

Job description

Company Description

DigicoX Media operates in the digital media and marketing space, helping brands build visibility and engagement across online channels. The company focuses on creating data-driven campaigns, compelling content, and effective digital strategies. Team members collaborate closely to deliver results-oriented solutions for diverse clients. Working at DigicoX Media offers exposure to fast-paced marketing projects and the opportunity to contribute to innovative digital initiatives.

Role Description

The Executive Assistant for the director is a full-time, on-site role based in Pune City. This position supports the director with daily administrative tasks, including managing calendars, scheduling meetings, organizing travel, and preparing correspondence and presentations. The Executive Assistant will handle expense reports, track key deadlines, and coordinate internal and external communications on behalf of the director. The role also involves maintaining confidential records, organizing files, and ensuring smooth office operations related to the director’s activities. Collaboration with cross-functional teams and proactive follow-up on action items are essential to success in this position.

Qualifications

• Candidates should possess strong Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Candidates should possess experience with Administrative Assistance, such as documentation, filing, and office organization.
• Candidates should possess the ability to manage Expense Reports and basic financial tracking accurately and on time.
• Candidates should possess effective Communication skills, both written and verbal, for professional interaction with internal teams and external partners.
• Candidates should possess strong organizational and time-management abilities, with attention to detail and the capacity to prioritize multiple tasks.
• Proficiency in office productivity tools (such as email, spreadsheets, and presentation software) and comfort with digital collaboration platforms is beneficial.
• A bachelor’s degree or equivalent experience in business, administration, or a related field is preferred.
• Previous experience supporting senior leadership in a media, marketing, or related environment is an advantage.