Executive Assistant (Female) - Raipur

Vinayak Outsourcing Works; Raipur; On-site; INR 300,000 - 420,000; Full time

Job summary

Vinayak Outsourcing Works is seeking an Executive Assistant to support the executive team with business tasks such as report creation, travel and accommodation planning, and minute taking. The role requires fast problem solving and strong organization within a busy office environment.

You should have experience as an executive or administration assistant and be proficient with the full Microsoft Office suite. This position emphasizes accuracy in documentation and coordination across teams.

Qualifications

• Experience as an executive or administration assistant.
• Proficient in the full Microsoft Office suite and related tools.
• Ability to take minutes and organize meetings.

Responsibilities

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and preparing documents for review by boards and executives.
• Helping prepare for meetings and accurately recording minutes.
• Greeting visitors and screening meeting access for executives.
• Using word processing, spreadsheets, databases, and presentation software.
• Reading and distributing memos and submissions as needed.
• Making travel arrangements for executives.
• Performing office duties including ordering supplies and managing records.

Tools

Microsoft Office

Job description

Job Description:

Executive Assistant Job DescriptionWe are looking for a new executive assistant to support our executive team. You will manage mostly business related tasks for the team such as creating reports, organizing travel and accommodation, taking minutes, and other organizational tasks. To do this role properly you should have a detailed understanding of the full Microsoft Office suite, be extremely fast at solving problems and have experience as an executive or administration assistant in the past.

Executive Assistant Responsibilities:

• Preparing financial statements, reports, memos, invoices letters, and other documents.
• Answering phones and routing calls to the correct person or taking messages.
• Handling basic bookkeeping tasks.
• Filing and retrieving corporate records, documents, and reports.
• Researching and conducting data to prepare documents for review and presentation by boards of directors, committees, and executives.
• Helping prepare for meetings.
• Accurately recording minutes from meetings.
• Greeting visitors and deciding if they should be able to meet with executives.
• Using various software, including word processing, spreadsheets, databases, and presentation software.
• Reading and analyzing incoming memos, submissions, and distributing them as needed.
• Making travel arrangements for executives.
• Performing office duties that include ordering supplies and managing a records database.
• Experience as a virtual assistant.
• Opening, sorting and distributing incoming faxes, emails and other correspondence.
• Provide general administrative support.

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