Executive Assistant – Director's Office

Sterling ITC Group; Jaipur; On-site; INR 500,000 - 800,000; Full time

Job summary

Sterling ITC Group seeks an Executive Assistant to the Director’s Office who is highly organized, execution-oriented, and capable of coordinating across teams and external stakeholders. This role goes beyond secretarial duties and requires judgment and proactive follow-through.

You will track priorities, convert discussions into actionable tasks, prepare meeting notes, and support confidential strategic initiatives while maintaining discretion and timely communication.

Qualifications

• Graduate or postgraduate degree required.
• 3–7 years of relevant professional experience.
• Experience in Executive Assistance, CEO/MD Office, Director’s Office, Founder’s Office, PMO, Project Coordination or Management Coordination preferred.
• Prior experience supporting senior leadership will be an advantage.
• Strong proficiency in Microsoft Office / Google Workspace and business productivity tools.

Responsibilities

• Track priorities, action items, commitments and follow-ups arising from the Director’s Office
• Convert discussions and verbal instructions into clear tasks and next steps
• Coordinate with internal teams, senior employees, consultants and external stakeholders
• Follow up on timelines, deliverables and pending matters until closure
• Maintain structured trackers and provide concise status updates
• Prepare meeting notes, summaries and action points
• Identify delays, dependencies and bottlenecks and escalated them appropriately
• Support special projects and management initiatives
• Conduct research and information gathering as required
• Handle confidential and time-sensitive matters with discretion
• Ensure effective communication and follow-through across stakeholders

Skills

Strong organization

Attention to detail

Strong judgment

Stakeholder coordination

Proactive

Communication skills

Education

Graduate or postgraduate degree

Tools

Microsoft Office

Google Workspace

Job description

We are looking for a sharp, highly organized and execution-oriented Executive Assistant – Director’s Office to work closely with senior leadership.

This is not a conventional secretarial role. The position requires someone with strong comprehension, excellent follow-through, sound judgment and the ability to coordinate effectively across teams and external stakeholders.

Key Responsibilities

• Track priorities, action items, commitments and follow-ups arising from the Director’s Office
• Convert discussions and verbal instructions into clear tasks and next steps
• Coordinate with internal teams, senior employees, consultants and external stakeholders
• Follow up on timelines, deliverables and pending matters until closure
• Maintain structured trackers and provide concise status updates
• Prepare meeting notes, summaries and action points
• Identify delays, dependencies and bottlenecks and escalated them appropriately
• Support special projects and management initiatives
• Conduct research and information gathering as required
• Handle confidential and time-sensitive matters with discretion
• Ensure effective communication and follow-through across stakeholders

What We Are Looking For

• Strong intellectual ability and excellent comprehension
• Exceptional organization and attention to detail
• High ownership and accountability
• Strong follow-through and persistence
• Ability to understand new subjects and business contexts quickly
• Good judgment and problem-solving ability
• Confidence in coordinating with senior stakeholders
• High responsiveness and disciplined execution
• Strong discretion and professional integrity
• Comfort with technology and ability to learn new systems quickly
• Dependable, low-ego and solution-oriented working style

Qualifications & Experience

• Graduate or postgraduate degree from a recognized institution
• 3–7 years of relevant professional experience
• Experience in Executive Assistance, CEO/MD Office, Director’s Office, Founder’s Office, PMO, Project Coordination or Management Coordination preferred
• Prior experience supporting senior leadership will be an advantage
• Strong proficiency in Microsoft Office / Google Workspace and business productivity tools

We are particularly interested in candidates who can understand an instruction quickly, take ownership, coordinate effectively, follow through consistently, and ensure closure without repeated supervision.