Executive Assistant - Director

PERSOL; Gurugram District; On-site; INR 500,000 - 750,000; Full time

Job summary

PERSOL is seeking an Administrative Assistant in Gurgaon, India to support multiple senior stakeholders across APAC, Europe and US. You will manage demanding calendars, exercise initiative, and handle confidential information with discretion to keep executives focused on value-added work.

You should have a graduate degree and 4+ years of experience in professional services, hospitality, or multinational settings, with strong English communication and MS Office proficiency (Word, Excel,

Qualifications

• Graduate degree.
• 4+ years of work experience in professional services, hospitality, or multinational company environments.
• Administrative experience is an added advantage.
• Excellent oral and written English communication skills.
• Proficiency in MS Office: Word, Excel, PowerPoint, Outlook.

Responsibilities

• Support multiple senior stakeholders globally (APAC, Europe & US) and manage demanding schedules.
• Handle confidential information with utmost discretion and pro-activity.
• Free up stakeholders' time to enable focus on value-added activities.
• Collaborate with other administrative staff as part of a global team.

Job description

WHAT YOU'LL DO

In the capacity of an Administrative Assistant (AA) you are required to support multiple senior stakeholders based globally (APAC, Europe & US). AAs are an essential part of the team and are expected to grow throughout their careers, building and improving their skills to match the evolving needs of the organisation. Taking full responsibility for maintaining their stakeholders demanding schedules, our AAs are expected to act with initiative and be pro-active, as well as being able to handle confidential information with utmost discretion. The goal is to free up the stakeholders time, allowing them to focus on value added functional activities. This position is also expected to work with other AAs as part of a global team and may also be assigned by his or her supervisor to back up other support staff as required.

YOU'RE GOOD AT

• Performing successfully in a fast-paced, intellectually intense, service-oriented environment
• Interpreting rules and guidelines flexibly to enhance the business and in keeping with company's values and culture
• Working successfully within a complex matrix structured organization
• Understanding and managing complex reporting relationships

YOUBRING (EXPERIENCE & QUALIFICATIONS)

• A graduate degree
• 4 + years of work experience from a professional services, hospitality or multi-national companybackground. Administrative experience would be an added advantage

Excellent oral and written English language communication skills

• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)

YOU'LL WORK WITH

Our business management and operations team members work to ensure that our organisation is running running runningsmoothly, efficiently, and productively. We are made up of executive and administrative (or case team) assistants, visual service artists, receptionists, facilities staff, and the team leaders and office coordinators who manage these operations and business management jobs.

KEY COMPETENCIES

• Strong interpersonal skills and able to work effectively at all levels
• Excellent organizational skills, ability to set priorities. Able to work with attention to detail andtenacity
• Convey a strong positive personal and professional image with excellent standards ofprofessional behavior and ethics
• Team player, highly motivated, energetic, resourceful and friendly
• Service-oriented, flexible and able to work under pressure.
• Demonstrates accountability and ownership
• Reliable, timely and flexible
• Demonstrates proactivity by anticipates the needs of others and being able to add value
• Demonstrates concise and effective communication skills
• Effective in time managementWHO