Executive Assistant - Chandivali

Oriental Aromatics; Mumbai; On-site; INR 600,000 - 900,000; Full time

Job summary

Oriental Aromatics Ltd. seeks an Executive Secretary to the CTO based at our R&D Lab in Chandivali, Mumbai. The role covers diary management, administrative support for the lab, and handling personal matters as needed.

You will travel with the CTO to Baroda/Vadodara and prepare reports, presentations, and documents using MS Office and Power BI, while ensuring timely communications and strict confidentiality.

Qualifications

• Proven experience as Executive Assistant / Secretary to senior executive.
• Excellent verbal and written communication skills.
• Strong interpersonal and coordination abilities.

Responsibilities

• Manage the CTO's diary/calendar accurately and efficiently.
• Handle admin activities for the R&D lab, including petty cash.
• Assist with personal and household matters as needed.
• Travel officially with the CTO, including Baroda/Vadodara trips.
• Schedule meetings and manage related communications.
• Prepare reports, presentations and required documents.
• Utilize Microsoft Office, Google Calendar, Google Keep, OneNote, and Power BI.
• Manage travel arrangements and track expenses.
• Coordinate bill payments for related expenses.
• Maintain upkeep and organization of the premises.

Skills

Diary management

Travel coordination

Executive support

Communication

Tools

Microsoft Office

Google Calendar

Google Keep

OneNote

Power BI

Job description

Hi,

Greetings from Oriental Aromatics ltd.

We are looking for an Executive Secretary to be based at our R&D Lab - Chandivali location, Mumbai.

Company Name : Oriental Aromatics Ltd.

Company Webpage: - http://www.orientalaromatics.com/

Designation Executive Secretary to CTO

Job Location - Tex Centre, G Wing, Unit No. 301, 302 & 303, Chandivali Farm Road, Chandivali, Andheri (E), Mumbai 400 072. India.

Working Days – Monday to Friday

Job Responsibilities:

1. Manage the CTO's diary/calendar accurately and efficiently.
2. Manage administrative activities for the R&D laboratory, including petty cash and related requirements.
3. Assist the R&D Head with personal and household-related matters, including family/home requirements.
4. Travel officially with the CTO across locations, primarily to Baroda/Vadodara, whenever required.
5. Schedule meetings and manage all related communication and coordination.
6. Assist in preparing meeting reports, presentations, and other required documents.
7. Use various software and applications, including Microsoft Office, Google Calendar, Google Keep, OneNote, and Microsoft Power BI.
8. Manage both official and personal travel arrangements.
9. Maintain and track official and personal expense accounts.
10. Coordinate and ensure timely payment of bills, including car, electricity, gas, telephone, and other household/official expenses.
11. Manage and process travel expenses.
12. Prepare reports, Excel sheets, PowerPoint presentations, and other documents as required.
13. Demonstrate strong interpersonal and communication skills.
14. Ensure effective time management and maintain a high standard of upkeep and organization of the premises.

Candidate Requirements:

• Previous experience as an Executive Assistant / Secretary, preferably supporting a senior executive.
• Excellent verbal and written communication skills.
• Strong interpersonal and coordination skills.
• Proficiency in Microsoft Office, Google Calendar, Google Keep, OneNote, and Microsoft Power BI.
• Excellent organizational and time-management skills.
• High attention to detail and accuracy.
• Comfortable travelling to Baroda/Vadodara whenever required.
• Very particular about punctuality, time management, organization, and upkeep of the premises.
• Ability to handle confidential personal and professional matters with discretion.