Executive Assistant - CAO

Adani Group; Navi Mumbai; On-site; INR 300,000 - 450,000; Full time

Job summary

Adani Group in Navi Mumbai seeks an experienced Executive Assistant to support leadership in strategic planning and execution. You will manage high-level calendars, organize events, prepare briefs, and coordinate across departments to ensure alignment with corporate goals.

The role requires 5–8 years in executive support, with project management exposure, strong communication, and impeccable discretion. A MBA is required, PM certification preferred, and the position is on-site in Mumbai.

Qualifications

• MBA required from a reputed institution.
• PM certification preferred.
• 5-8 years in executive support with project management experience.

Responsibilities

• Partner with executives in strategic planning and ensure alignment with goals.
• Prepare executive briefs, reports, presentations, and dashboards.
• Manage high-level calendars, events, and cross-functional collaboration.
• Analyze business processes to drive efficiency and cost control.
• Coordinate crisis responses and maintain confidential documentation.

Skills

Stakeholder communication

Calendar management

Event management

Strategic planning

Documentation

Crisis management

Education

MBA

PM Certification

Tools

MS Office

Job description

Purpose/Objective

Executive Assistant is responsible in supporting leadership by managing strategic planning and execution, ensuring alignment with company objectives. It involves overseeing strategic projects, conducting research, and preparing executive briefs to make decision-making. The position also entails optimizing business processes, managing high-level calendars and events, handling crises, and maintaining meticulous documentation. Effective stakeholder communication and relationship-building are also a key part of this role

Role & responsibilities

Strategic Planning and Execution:

• Partner with executives in strategic planning efforts, ensuring alignment with company goals and objectives.
• Support strategic projects from initiation to completion, including planning, resource allocation, execution, and performance tracking. Track and monitor the progress of key initiatives and projects, providing regular status updates and recommending adjustments when necessary.

Decision Support:

• Conduct in-depth research on industry trends, competitor analysis, and market developments to support strategic planning and decision-making.
• Prepare executive briefs, reports, presentations and dashboards that provide insights and data-driven recommendations to inform business decisions.
• Assist in the development and review of business strategies, proposals, and presentations, ensuring alignment with organizational goals.

Tactical Operations and Business Optimization:

• Analyze and optimize business processes within the executive office to improve operational efficiency. Support cost-efficiency initiatives, ensuring resource allocation aligns with strategic goals.

High-Level Calendar and Event Management:

• Manage complex calendars for senior executives, coordinating strategic meetings and ensuring alignment with business priorities. Ensure meeting agendas are aligned with business goals, follow-up on actions, and ensure all necessary stakeholders are involved.
• Organize high-profile events, meetings, and conferences, managing logistics, participant coordination, and post-event follow-ups.
• Collaborate with cross-functional teams to ensure the successful delivery of project outcomes, providing updates and managing project timelines

Crisis Management and Problem Solving:

• Act as a first point of contact in emergencies or urgent situations, coordinating responses and communicating critical information as needed.
• Quickly assess and resolve issues that arise, using sound judgment to make decisions that minimize disruption to executive and business operations.

Documentation and Compliance:

• Develop executive-level communication materials, including reports, white papers, presentations, and newsletters. Ensure that the messaging from the executive office is consistent with the organization's goals and values.
• Handle confidential and sensitive information with the utmost discretion and professionalism.

Stakeholder Communication and Management:

• Act as a liaison between the executive team and internal/external stakeholders.
• Build and maintain strong relationships with clients, partners, and key organizational contacts.
• Ensure smooth communication flow between the executive office and other departments to drive collaboration and organizational efficiency.

Key Stakeholders - Internal:

1. CEO - Non Aero
2. Senior Management Team
3. Department Heads (Finance, HR, Legal, Operations)
4. Project Managers

Key Stakeholders - External:

1. Clients and Business Partners
2. Vendors and Suppliers
3. Event Organizers
4. Service Providers
5. Regulatory bodies (as needed)

Education Qualification:

Masters degree in Business Administration (MBA), Management, or a related field from a reputed institution is required.

Certification in Project Management or other relevant certifications is preferred.

Work Experience:

5-8 years of experience in an executive support role, preferably within a corporate or large organizational setting. Experience in project management and supporting senior executives.