Executive Assistant

AH International Pvt. Ltd.; Rajasthan; On-site; INR 600,000 - 900,000; Full time

Job summary

AH International Pvt. Ltd. is seeking an Executive Assistant to directly support the Co-Founder in managing day-to-day operations and strategic priorities.

The role focuses on streamlining workflows, following up with teams and vendors, and enabling the founder to focus on Sales, Business Development, and Product Strategy. Ideal candidates have 2–4 years of EA/PM experience, strong communication, and an ownership mindset to work independently across Sales, Operations, and Procurement.

Qualifications

• 2–4 years of EA/PM experience.
• Experience in Hospitality, FMCG, or premium brands.
• Excellent communication and follow-up skills.
• Exposure to vendor management or supply chain processes.
• Strong organizational and time management abilities.
• Familiarity with collaboration tools: Google Workspace, Trello, Asana, Excel.
• High ownership mindset and ability to work independently.
• Experience in supporting senior leadership.
• Problem-solving attitude.

Responsibilities

• Founder Productivity & Alignment: Manage the Co-Founder's daily schedule, prioritize meetings, and ensure time is aligned with core business objectives. Prepare daily/weekly task lists and track completion with proactive reminders. Filter and manage incoming requests, escalating only critical issues.
• Cross-Functional Coordination: Liaise between the Co-Founder and internal teams (Sales, Operations, Marketing, Accounts, Procurement) to ensure timely updates and execution. Follow up with teams and vendors on pending deliverables, ensuring smooth communication. Consolidate progress reports for quick decision-making.
• Product Development & Procurement Support: Track vendor interactions, samples, and production timelines. Coordinate with suppliers to ensure product development milestones are met.
• Sales & Business Development Assistance: Maintain sales pipelines, client outreach trackers and follow-up schedules. Support preparation of sales presentations, proposals, and key client communication drafts.
• Documentation & Reporting: Draft internal and external communication on behalf of the Co-Founder. Prepare summary decks, reports, and notes from meetings or calls. Maintain organized records of critical documents and trackers.

Skills

EA experience

Vendor management

Communication

Time management

Coordination

Tools

Google Workspace

Excel

Trello

Asana

Job description

Role Overview: As part of the Executive Assistant, you will directly support the Co-Founder in managing day-to-day operations, driving strategic priorities, and ensuring seamless execution across departments. You will act as a force multiplier- streamlining workflows, following up with teams and vendors, and enabling the founder to focus on high-value activities like Sales, Business Development, and Product Strategy.

Key Responsibilities

• Founder Productivity & Alignment: Manage the Co-Founder's daily schedule, prioritize meetings, and ensure time is aligned with core business objectives. Prepare daily/weekly task lists and track completion with proactive reminders. Filter and manage incoming requests, escalating only critical issues.
• Cross-Functional Coordination: Liaise between the Co-Founder and internal teams (Sales, Operations, Marketing, Accounts, Procurement) to ensure timely updates and execution. Follow up with teams and vendors on pending deliverables, ensuring smooth communication. Consolidate progress reports for quick decision-making.
• Product Development & Procurement Support: Track vendor interactions, samples, and production timelines. Coordinate with suppliers to ensure product development milestones are met.
• Sales & Business Development Assistance: Maintain sales pipelines, client outreach trackers and follow-up schedules. Support preparation of sales presentations, proposals, and key client communication drafts.
• Documentation & Reporting: Draft internal and external communication on behalf of the Co-Founder. Prepare summary decks, reports, and notes from meetings or calls. Maintain organized records of critical documents and trackers.

Preferred

• 2-4 years in EA/Project Management
• Experience in Hospitality, FMCG, or Premium Consumer Goods brands
• Excellent communication and follow-up skills
• Exposure to vendor management or supply chain processes
• Strong organizational and time management abilities
• Familiarity with tools like Google Workspace, Excel, Trello, or Asana
• High ownership mindset & ability to work independently
• Experience in supporting senior leadership
• Problem-solving approach and proactive attitude