Executive Assistant

Konkan Estate; Navi Mumbai; Presencial; INR 400.000 - 600.000; Jornada completa

Descripción de la vacante

Konkan Estate is seeking a Front Desk Executive & Executive Assistant in CBD Belapur, Navi Mumbai. The role combines front-desk duties with high-level administrative support to senior management and coordination across real estate projects.

The ideal candidate will be well-presented, organized, and able to handle confidential information in a fast-paced real estate environment. 6-day work week with full-time engagement and location on-site.

Formación

• Graduate in any discipline.
• 2–5 years of experience in Front Desk, Executive Assistant, Administration, or related roles.
• Experience in real estate, construction, or corporate offices will be preferred.

Responsabilidades

• Manage front desk and reception, coordinate with Sales/CRM, schedule appointments, and greet clients professionally.
• Provide executive support to Managing Director/Director, prepare agendas and documents, maintain confidential files.
• Coordinate with multiple departments for project-related tasks and site visits, maintain trackers and MIS reports.

Conocimientos

Communication skills

MS Office

Multitasking

Confidentiality

Customer service

English proficiency

Hindi/Marathi advantage

Educación

Graduate degree

Herramientas

MS Office

Descripción del empleo

Job Description Front Desk & Executive Assistant

Position: Front Desk Executive & Executive Assistant

Department: Administration / Management

Industry: Real Estate

Location: CBD Belapur

Employment Type: Full-time

Experience: 3-7 years preferred

Reporting To: Managing Director / Director / Management

Job Summary

We are looking for a professional, presentable, organized, and proactive Front Desk Executive & Executive Assistant to manage the company's reception/front-office operations while providing administrative and executive support to the Managing Director/Director.

The candidate will be the first point of contact for clients, visitors, channel partners, vendors, and other stakeholders, while also assisting management with scheduling, communication, documentation, coordination, follow-ups, meetings, and other day-to-day requirements.

The ideal candidate should have excellent communication skills, a pleasant personality, strong organizational abilities, and the ability to maintain confidentiality.

Key Responsibilities

1. Front Desk & Reception

• Welcome and greet clients, visitors, channel partners, vendors, and guests professionally.
• Manage the reception area and ensure it remains clean, organized, and presentable.
• Handle incoming calls, emails, and general inquiries and direct them to the appropriate department.
• Maintain visitor records and appointment schedules.
• Coordinate client and visitor appointments with the relevant team members.
• Receive and distribute couriers, parcels, documents, and correspondence.
• Provide basic information to visitors regarding the company and its real estate projects.
• Coordinate with the Sales/CRM team for client meetings and site visits.
• Ensure a professional and welcoming experience for all visitors.

2. Executive Assistant Responsibilities

• Manage the Managing Director/Director's calendar, appointments, meetings, and daily schedule.
• Coordinate internal and external meetings and maintain the meeting calendar.
• Handle calls, emails, messages, and correspondence on behalf of management when required.
• Prepare meeting agendas, presentations, reports, letters, and other documents.
• Maintain confidential files, records, and important documents.
• Take meeting notes/minutes and follow up on action points.
• Maintain a tracker of pending tasks and ensure timely follow-ups with concerned departments.
• Coordinate with internal teams and external stakeholders on behalf of management.
• Assist management with day-to-day administrative and coordination requirements.

3. Real Estate Coordination

• Coordinate with Sales, CRM, Projects, Finance, Legal, Liaison, Administration, and other departments.
• Follow up on project-related tasks and provide updates to management.
• Maintain project and management-related trackers and MIS reports.
• Coordinate meetings with clients, consultants, architects, contractors, brokers, and other stakeholders.
• Assist in organizing site visits and project review meetings.
• Follow up on important commitments, approvals, documents, and pending matters as instructed by management.
• Assist in preparing presentations and reports related to projects, sales, collections, and other business activities.

4. Travel & Meeting Coordination

• Manage travel arrangements for management, including flights, hotels, transportation, and itineraries.
• Coordinate business meetings, conferences, site visits, and events.
• Ensure all meeting rooms and required documents/materials are arranged in advance.
• Maintain a record of travel schedules and related expenses/documents.

5. Administrative Support

• Prepare and maintain correspondence, reports, presentations, and other documents.
• Coordinate office requirements with the Administration team.
• Maintain records of important documents, bills, expenses, and reimbursements.
• Assist with general administrative activities as assigned by management.
• Maintain confidentiality of company, client, and management information.

Required Skills & Competencies

• Excellent verbal and written communication skills.
• Good command of English; Hindi/Marathi will be an advantage.
• Pleasant personality and professional appearance.
• Strong organizational and time-management skills.
• Excellent follow-up and coordination abilities.
• Good knowledge of MS Office, particularly Word, Excel, PowerPoint, and Outlook/email.
• Ability to prepare professional reports and presentations.
• Strong attention to detail.
• Ability to multitask and prioritize work.
• Mature, responsible, and trustworthy.
• Ability to handle confidential information with discretion.
• Customer-service-oriented approach.
• Ability to work in a fast-paced real estate environment.

Qualification & Experience

• Graduate in any discipline.
• 2–5 years of experience in Front Desk, Executive Assistant, Personal Assistant, Administration, Customer Relations, or a similar role.
• Experience in real estate, construction, infrastructure, hospitality, or corporate offices will be preferred.

Key Performance Areas (KPIs)

• Professional handling of clients and visitors.
• Efficient management of reception and front-office operations.
• Effective management of management's calendar and meetings.
• Timely follow-up and closure of assigned tasks.
• Accuracy of reports, documents, and records.
• Effective coordination with internal departments and external stakeholders.
• Maintaining confidentiality and professionalism.
• Timely response to management requirements.

Preferred Candidate Profile

The ideal candidate should be well-groomed, confident, polite, proactive, organized, and dependable, with the ability to manage both front-office responsibilities and executive-level coordination.

The candidate should be comfortable interacting with clients, senior management, brokers, consultants, vendors, and other stakeholders and should be capable of handling multiple responsibilities with minimal supervision.

Salary: depending on experience and suitability.

Working Days: 6 Days

Location: CBD Belapur Navi Mumbai

Education: Min 7yrs experience no need MBA.