Executive Assistant

Acron Plast Pvt. Ltd.; Nashik District; On-site; INR 360,000 - 720,000; Full time

Job summary

Acron Plast Pvt. Ltd. in Nashik district seeks an experienced executive assistant to support the owner with day-to-day operations in a fast-paced manufacturing setting.

You will manage calendars, screen calls, arrange travel, prepare documents, and coordinate meetings while ensuring smooth communication across departments.

This role offers an opportunity to optimize processes and act as a trusted right-hand, contributing to efficiency and professional client/vendor engagements.

Responsibilities

• Organize daily appointments; manage calendar invites; resolve scheduling conflicts.
• Screen incoming phone calls; manage emails; respond to routine inquiries; filter non-essential requests.
• Book flights, hotels, and ground transport; assemble itineraries; process expense receipts.
• Draft routine correspondence; organize digital/physical files; prepare basic reports or presentations.
• Arrange meeting spaces; prepare agendas; distribute documents; record action-items.
• Act as the immediate point of contact when the owner is busy or unavailable.
• Identify workflow bottlenecks across departments and implement software, automation, or lean SOPs.
• Manage relations with external contractors and key suppliers to negotiate favorable SLAs.

Skills

Calendar management

Gatekeeping

Travel coordination

Document handling

Job description

• Calendar & Schedule Management: Organize daily appointments, manage calendar invites, and resolve scheduling conflicts.
• Communication & Gatekeeping: Screen incoming phone calls, manage emails, respond to routine inquiries, and filter non-essential requests.
• Travel & Expense Management: Book flights, hotel accommodations, and ground transport; assemble detailed itineraries; process expense receipts.
• Document & File Handling: Draft routine correspondence, organize digital/physical files, type out documents, and prepare basic reports or presentations.
• Meeting Preparation: Arrange meeting spaces, prepare agendas, distribute necessary documentation, and take action-item notes.
• Crisis Management: Serving as the immediate point of contact when the owner is busy / unavailable or does not want to attend calls.
• Process Optimization: Identifying workflow bottlenecks across departments and implementing software, automation, or lean standard operating procedures (SOPs).
• Vendor & Partner Negotiations: Managing relations with external contractors, service providers, and key suppliers to negotiate favorable service level agreements.