Executive Assistant

Genxhire Services; Mumbai; On-site; INR 700,000 - 1,200,000; Full time

Job summary

Genxhire Services is seeking a detail-oriented professional to handle MIS reporting, banking reconciliation, and export documentation from Mumbai. The role requires strong MS Excel skills and the ability to maintain accurate data across multiple trackers and dashboards.

Candidate will prepare daily to monthly MIS reports, reconcile bank statements, and manage export paperwork with meticulous attention to detail and strict adherence to deadlines.

Qualifications

• 24 years of relevant experience in MIS, Finance/Accounts, Banking Reconciliation, and/or Export Documentation.

Responsibilities

• Prepare and maintain daily, weekly, and monthly MIS reports.
• Maintain and update Excel-based trackers and dashboards with accurate and timely data.
• Analyze data and highlight discrepancies, pending items, and key business trends to management.
• Ensure data accuracy and proper maintenance of MIS records.
• Perform regular bank reconciliation and match bank statements with books of accounts.
• Track receipts, payments, bank charges, transfers, and other banking transactions.
• Identify and resolve unreconciled or unmatched entries in coordination with the Finance team.
• Coordinate with banks for transaction-related queries and documentation.
• Prepare and maintain documentation related to export shipments and transactions.
• Verify invoices, packing lists, shipping documents, and other export-related paperwork.
• Maintain proper records of export transactions and ensure documents are complete and accurate.

Skills

MS Excel

Data analysis

Attention to detail

Time management

Tools

Pivot Tables

VLOOKUP/XLOOKUP

SUMIFS

Data reconciliation

Job description

Key Responsibilities

MIS & Reporting

• Prepare and maintain daily, weekly, and monthly MIS reports
• Maintain and update Excel-based trackers and dashboards with accurate and timely data.
• Analyze data and highlight discrepancies, pending items, and key business trends to management.
• Ensure data accuracy and proper maintenance of MIS records.

Banking Reconciliation

• Perform regular bank reconciliation and match bank statements with books of accounts.
• Track receipts, payments, bank charges, transfers, and other banking transactions.
• Identify and resolve unreconciled or unmatched entries in coordination with the Finance team.
• Coordinate with banks for transaction-related queries and documentation.

Export Documentation

• Prepare and maintain documentation related to export shipments and transactions.
• Verify invoices, packing lists, shipping documents, and other export-related paperwork.
• Maintain proper records of export transactions and ensure documents are complete and accurate.

Required Skills

• 24 years of relevant experience in MIS, Finance/Accounts, Banking Reconciliation, and/or Export Documentation.
• Strong knowledge of MS Excel – VLOOKUP/XLOOKUP, Pivot Tables, SUMIFS, data reconciliation, and reporting.
• Good understanding of banking transactions and reconciliation processes.
• Strong attention to detail and numerical accuracy.
• Ability to manage multiple responsibilities and meet deadlines.