Executive Assistant (EA)

BDO India; Mumbai; On-site; INR 900,000 - 1,400,000; Full time

Job summary

BDO India, Mumbai (Dadar), is seeking an Executive Assistant to provide high-level administrative support to the senior management team. The role requires a highly organized, proactive individual able to manage multiple tasks with efficiency, including calendar management, travel arrangements, and meeting coordination.

Responsibilities include handling billing and invoicing, planning agendas, taking minutes, screening calls, and coordinating with business teams for data and presentations.

Qualifications

• Bachelor’s degree in business administration, management, or a related field.
• 10+ years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities to handle multiple tasks.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.

Responsibilities

• Manage day-to-day calendar management and travel bookings.
• Assist in billing, invoicing, and other business operations.
• Plan and prepare meeting agendas and minutes.
• Screen calls, route mail, and handle emails as needed.
• Coordinate data collection and presentations for reviews.
• Schedule meetings and travel and ensure deadlines are met.

Skills

Communication skills

Organizational skills

Time management

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

The Executive Assistant will provide high-level administrative support to the senior management team at BDO India. This role requires an individual who is highly organized, proactive, and capable of managing multiple tasks with a high level of efficiency. The successful candidate will be responsible for handling day-to-day operations, including calendar management, travel arrangements, meeting coordination, and assisting with business operations such as billing, invoicing, etc.

• Reporting Manager: Partner
• Qualification: Graduate
• Function - Administration
• Location - Mumbai (Dadar) (Mon to Fri, 9.30am to 6.30pm)

Key Responsibilities:

• Manage day-to-day calendar management, fixing appointments, travel bookings.
• Assisting in all areas of business- handling billing, invoices, etc
• Planning, coordination, making agendas & MOM for meetings.
• Read and route incoming mail, prepare outgoing mail, including e-mail, answer, and screen telephone calls, arrange conference calls as & when required.
• Coordinate with entire business teams for arranging review meetings, business plan discussion, collect required data and prepare presentations for Meetings as & when required.
• Screen and direct phone calls.
• Scheduling meetings and appointments
• Make travel arrangements.
• Take dictation and minutes.

Qualifications

• A bachelor’s degree in business administration, Management, or a related field.
• 10+ years of experience in an administrative or executive assistant role.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational and time management skills with the ability to handle multiple tasks simultaneously.
• Ability to work independently, prioritize tasks, and meet deadlines.
• Familiarity with business travel arrangements and calendar management.
• High level of confidentiality and discretion.