Executive Assistant

Domo Real Estate; Mumbai; On-site; INR 600,000 - 850,000; Full time

Job summary

DOMO Real Estate in Mumbai, India, is seeking a mid‑level Executive Assistant to support senior leadership. The role focuses on high‑level administrative tasks, calendar management, and discreet handling of confidential information.

Ideal candidates have 3–6 years in an EA or senior secretarial role, strong communication in English, and proficiency with MS Office and collaboration tools. Salary reflects experience and location.

Qualifications

• 3–6 years of EA or senior secretarial experience, ideally supporting C‑suite.
• Excellent verbal and written English communication.
• Bachelor's degree in a related field is preferred.
• Strong organizational skills with high attention to detail.
• Ability to multitask and work under pressure in a dynamic setting.
• Familiarity with AI tools to assist drafting and scheduling.

Responsibilities

• Manage the executive's calendar—schedule meetings, appointments, and travel.
• Coordinate domestic and international travel arrangements and logistics.
• Screen and respond to emails and calls on behalf of the executive.
• Prepare, proofread, and format reports and presentations.
• Record minutes and follow up on action items from meetings.
• Coordinate with internal teams, clients, vendors, and stakeholders.
• Handle confidential information with discretion and professionalism.
• Process expense reports, invoices, and basic office budgets.
• Support events and leadership offsites as needed.
• Maintain organized digital and physical filing systems.

Skills

Executive support

Communication skills

MS Office proficiency

Time management

Discretion and confidentiality

Stakeholder management

AI tool proficiency

Education

Bachelor's degree in Business Administration, Commerce, or a related field

Tools

Google Workspace

Zoom

Microsoft Teams

Job description

Job Title: Executive Assistant (Mid-Level)
Company: DOMO Real Estate
Department: Office of the Management
Location: Mumbai, India
Experience: 3-6 years in an Executive Assistant / Senior Secretarial role
Reporting To: Directors
Employment Type: Full-time
Salary Range: ₹6 LPA - ₹8.5 LPA per annum (CTC), based on experience

Role Summary

The Executive Assistant will provide high-level administrative and operational support to senior leadership at DOMO Real Estate, ensuring smooth day-to-day functioning of the executive's office. The role requires excellent organizational skills, sound judgment, discretion in handling confidential matters, and the ability to manage multiple priorities in a fast-paced environment.

Key Roles & Responsibilities

• Manage the executive's calendar — scheduling meetings, appointments, and travel, resolving conflicts and prioritizing time effectively.
• Coordinate domestic and international travel arrangements, including itineraries, visas, accommodation, and logistics.
• Screen, prioritize, and respond to emails, calls, and correspondence on behalf of the executive.
• Prepare, proofread, and format reports, presentations, and other business documents.
• Organize and coordinate meetings, including agenda preparation, minute-taking, and follow-up on action items.
• Act as a liaison between the executive and internal departments, external clients, vendors, and stakeholders.
• Handle confidential information with a high degree of discretion and professionalism.
• Manage expense reports, invoices, and basic budget tracking for the executive's office.
• Plan and coordinate internal events, offsites, and leadership meetings.
• Maintain organized filing systems (digital and physical) for documents, contracts, and records.
• Anticipate the executive's needs and proactively resolve scheduling or logistical issues before they arise.
• Support ad hoc projects and cross-functional initiatives as assigned by leadership.

Required Skills & Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• 3-6 years of experience as an Executive Assistant, Personal Assistant, or in a senior administrative role, ideally supporting C-suite or senior management.
• Excellent verbal and written communication skills in English (Hindi/regional language a plus).
• Strong proficiency in MS Office (Outlook, Word, Excel, PowerPoint) and collaboration tools (Google Workspace, Zoom, Teams).
• Exceptional organizational skills with strong attention to detail and follow-through.
• Ability to multitask, prioritize, and work under pressure in a dynamic environment.
• High level of integrity, discretion, and professionalism in handling sensitive information.
• Strong interpersonal skills with the ability to interact confidently with senior stakeholders.
• Proactive, solution-oriented mindset with strong problem-solving ability.
• Working knowledge of AI tools (e.g., ChatGPT, Microsoft Copilot, Claude) to assist with drafting communications, summarizing documents, scheduling, and research.

Preferred / Good to Have

• Prior experience supporting founders, CXOs, or senior leadership, ideally in real estate or a similar client-facing industry.
• Experience with travel and expense management tools or project management tools.
• Exposure to basic event management or vendor coordination.
• Comfort using AI-powered productivity tools to streamline reporting, presentations, and day-to-day admin work.

Key Competencies

• Discretion & Confidentiality
• Time Management & Prioritization
• Communication & Stakeholder Management
• Attention to Detail
• Adaptability & Composure Under Pressure
• AI Tool Proficiency & ChatGPT & Claude AI

Compensation

• Salary Range: ₹6 LPA - ₹8.5 LPA per annum (CTC), commensurate with experience.

DOMO REAL ESTATE

1019, 10th Floor, One Lodha Place, Lower Parel West, Mumbai - 400013