Executive Assistant

DCKAP Inc..; India; A distancia; INR 400.000 - 700.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Learning & Development Budget

Coursera & Stanford courses

Certification reimbursements

4-Day work week

Fully-Distributed workplace

Maternity & paternity leave

Travel to conferences

Hire-A-Star referral bonus

Descripción de la vacante

DCKAP Inc. is seeking an Executive Assistant to provide proactive and organized support to our technology leaders.

You will manage executive communications, calendars, client coordination, meetings, and day-to-day activities, ensuring seamless collaboration across teams and time zones, with strong written and verbal communication and the ability to work independently in a remote environment. This role requires 1–3 years of EA/PA experience, excellence in calendar management, travel logistics,

Formación

• 1–3 years of EA/PA experience.
• Strong written and verbal communication.
• Ability to coordinate with US-based clients and across time zones.
• Calendar management and travel logistics experience.
• Discretion with confidential information.

Responsabilidades

• Act as the primary contact between executives, employees, clients, and external stakeholders.
• Manage executive inboxes, draft and respond to emails, prioritize communications, and ensure timely follow-ups.
• Coordinate calendars, schedule internal and client meetings, manage time-zone differences, and handle scheduling conflicts.
• Schedule and coordinate calls with US-based clients and global stakeholders, including late-evening or night calls when required.
• Arrange executive travel, accommodation, and related logistics.
• Track expenses, maintain records, and prepare periodic expense reports.
• Prepare and format professional emails, presentations, reports, and other business documents.
• Document meeting discussions, decisions, and action items, and follow up on pending tasks.
• Organize and maintain digital files, records, and business correspondence.
• Coordinate with remote and distributed teams, ensuring smooth day-to-day operations and independently managing priorities.

Conocimientos

Communication

Calendar management

Remote work

Email writing

Time management

Travel logistics

Task prioritization

Discretion

Herramientas

Google Calendar

Google Docs

Google Sheets

Google Meet

Descripción del empleo

Goals are great, but systems get the work done. DCKAP makes it easier for systems to work with each other. We help distributors and manufacturers harness the power of flowing data to drive operational excellence and profitable growth. As a result, they spend less time worrying about errors and more time on things that matter.

We are the people behind DCKAP Integrator and QA Touch.

• Care deeply about what you do and about making a difference in the world.
• Seek hypergrowth through consistent learning and experimenting.
• Balance work-life and life-life.
• Live a life of passion both inside and outside of work.
• Work seamlessly with multiple people– teamwork makes the dream work after all!
• Efficiently prioritize tasks and manage time.
• Move quickly, analyze and problem-solve on the go.
• Think outside the box and on your feet.
• Adapt and switch between your work and teamwork.

Executive Assistants at DCKAP are proactive and organized professionals who provide dedicated administrative and operational support to technology leaders. They manage executive communications, calendars, client coordination, meetings, and day-to-day activities, ensuring seamless collaboration across teams and time zones. With strong communication skills, attention to detail, and the ability to work independently in a remote environment, they help the executives stay more focused, connected, and productive.

The Role

In this role, you will:

• Act as the primary point of contact between executives, employees, clients, and external stakeholders, ensuring smooth communication and coordination.
• Manage executive inboxes, draft and respond to emails, prioritize communications, and ensure timely follow-ups.
• Coordinate calendars, schedule internal and client meetings, manage time-zone differences, and handle scheduling conflicts.
• Schedule and coordinate calls with US-based clients and global stakeholders, including participating in late-evening or night calls when required.
• Arrange executive travel, accommodation, and related logistics.
• Track expenses, maintain records, and prepare periodic expense reports.
• Prepare and format professional emails, presentations, reports, and other business documents.
• Document meeting discussions, decisions, and action items, and follow up on pending tasks.
• Organize and maintain digital files, records, and business correspondence.
• Coordinate with remote and distributed teams, ensuring smooth day-to-day operations and independently managing priorities.

The Requirements

Experience

• Have 1–3 years of experience as an Executive Assistant, Personal Assistant, or in a similar role.

Expertise

• Excellent written and verbal communication skills, with the ability to draft professional emails and communicate confidently with clients and stakeholders.
• Experience managing executive correspondence, scheduling meetings, coordinating client calls, and handling follow-ups.
• Ability to coordinate with US-based clients and work across different time zones.
• Flexibility to work overlapping shifts with US business hours, including late-evening or night calls when required.
• Strong organizational, multitasking, and time-management skills.
• Ability to work independently in a remote environment with minimal supervision and take ownership of responsibilities.
• Discretion, attention to detail, and the ability to handle confidential information.
• Proactive, adaptable, and capable of managing multiple priorities effectively.

Tools + Skills

• Good working knowledge of Google Workspace, including Gmail, Google Calendar, Google Docs, Google Sheets, and Google Meet.
• Familiarity with digital collaboration tools, virtual meeting platforms, and remote work applications.

Perks you'll love

• A generous Learning & Development Budget
• Access to courses on Coursera & Stanford Continuing Studies.
• Reimbursement for relevant certifications and workshops.
• 4-Day work a week, on the second week of every month.
• Fully-Distributed workplace. Work remotely from anywhere in the world.
• Maternity & paternity leave.
• Travel and speak at conferences all around the world– on our tab.
• Hire-A-Star, our yummy referral program with a solid bonus.