Executive Assistant

Odessa; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Benefits offered by this job

Career advancement

Training opportunities

Exposure to FinTech

Job summary

Odessa is seeking an experienced Executive Assistant to ensure the executive’s office runs smoothly and allows them to focus on core responsibilities. The role involves calendar management, travel coordination, and handling confidential information with discretion.

You will support C-level executives across multiple time zones, manage billing and invoices, arrange meetings and events, and contribute to efficient information delivery. A Bachelor's degree and 3+ years of EA experience are required.

Qualifications

• Bachelor's degree or equivalent work experience.
• 3+ years of experience as an Executive Assistant or in a similar role.
• Experience working across different time zones.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience managing schedules of C-level executives.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Discretion and confidentiality in handling sensitive information.
• Exceptional attention to detail.

Responsibilities

• Coordinate and manage the executive's calendars, scheduling meetings, appointments, and conferences.
• Prioritize appointments and ensure preparedness for daily schedules.
• Handle confidential information with discretion.
• Manage billing, travel arrangements, accommodation, and coordination with different teams.
• Develop processes to ensure efficient delivery of information.
• Act as primary contact for internal and external stakeholders.
• Arrange meetings, conferences, events, etc.
• Prepare MIS reporting.
• Handle purchase requests and invoices; address issues for smooth operation.

Skills

Calendar management

C-level support

ms office

Communication

Organization

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Primary responsibilities:

As an experienced Executive Assistant, this role is crucial in ensuring the smooth functioning of the executive's office and enabling them to focus on their core responsibilities.

Roles and Responsibilities:

• Coordinating and managing the executives' calendars, including scheduling meetings, appointments, and conferences.
• Prioritize/arrange appointments and ensure the executives are well-prepared for their daily schedules.
• Handle confidential information and maintain the discretion required to support high-level executives.
• Experience in handling the billing, travel arrangements, accommodation and coordination works with different teams
• Develop effective processes to assure efficient delivery of information.
• Act as a primary point of contact for internal and external stakeholders.
• Arrange and coordinate meetings, conferences, events etc.
• MIS reporting
• Handle purchase requests and Invoices. Proactively identify and address any issues or challenges that may arise, finding solutions to ensure the smooth operation of the executive office.

EXPERTISE AND QUALIFICATIONS

Basic qualifications:

• Bachelor's degree or equivalent work experience.
• Minimum of 3+ years of experience as an Executive Assistant or in a similar role.
• Experience working in different time zones.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Prior experience managing the schedules of C-level suite executives
• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• Discretion and confidentiality in handling sensitive information.
• Exceptional attention to detail.

Our commitment to you:

• Your entrepreneurial spirit and vision will fuel opportunities for career advancement
• Opportunities for regular learning through training, assignments and collaboration with experts across the company
• Exposure to a leading FinTech solution and the latest applications of technology in the world of financial services
• You'll make a difference for some pretty impressive brands; Odessa serves many of the world's leading financial institutions and manufacturers You'll gain access to a dynamic industry, worth more than $1.2 Trillion in the United States alone; check out resources on the North American and global market