Executive Assistant

Best Group; Gurugram District; On-site; INR 800,000 - 1,500,000; Full time

Job summary

Best Group in Gurugram is seeking an Executive Assistant to the Managing Director to streamline calendar, meetings, and communications. The role includes coordinating weekly and monthly performance reviews, preparing agendas and MoMs, and ensuring timely closure of action items across functions.

You will manage high-level travel, international engagements, confidential records, and SAP workflows, supporting strategic engagements and stakeholder coordination with precision and discretion.

Qualifications

• Coordinate weekly/monthly performance review meetings, prepare MoMs, and track closure of action points.
• Manage the MD's calendar, meetings, customer interactions, travel, and international engagements.
• Prepare meeting agendas, presentations, one-page reports, and discussion briefs.
• Coordinate with functional heads to track key deliverables, commitments, and management directives.
• Draft and manage internal and external communication on behalf of the MD.
• Maintain executive records, trackers, reports, and confidential documents systematically.
• Manage SAP approvals/workflows and coordinate with relevant stakeholders for timely closure.
• Track MD's expenses, invoices, reimbursements, and related documentation with Accounts.
• Support customer visits, business meetings, dinners, and other strategic engagements.

Responsibilities

• Coordinate calendar and meetings for MD and support travel arrangements.
• Prepare agendas, reports, and briefs for leadership meetings.
• Track and report on key deliverables and action items.
• Maintain confidential records and ensure proper approvals and sign-offs.

Skills

Excellent communication

Coordination

Follow-up & stakeholder mgmt

MS Office/PowerPoint & Excel

Calendar management

Analytical and reporting

Confidentiality & discretion

Multi-priority management with senior领

Tools

SAP

Job description

Key Responsibilities

• Coordinate weekly/monthly performance review meetings, prepare MoMs, and track closure of action points.
• Manage the MDs calendar, meetings, customer interactions, travel, and international engagements.
• Prepare meeting agendas, presentations, one-page reports, and discussion briefs.
• Coordinate with functional heads to track key deliverables, commitments, and management directives.
• Draft and manage internal and external communication on behalf of the MD.
• Maintain executive records, trackers, reports, and confidential documents systematically.
• Manage SAP approvals/workflows and coordinate with relevant stakeholders for timely closure.
• Track MDs expenses, invoices, reimbursements, and related documentation with Accounts.
• Support customer visits, business meetings, dinners, and other strategic engagements.

Key Skills

• Excellent communication and coordination skills
• Strong follow-up and stakeholder management
• Advanced MS Office/PowerPoint & Excel
• Calendar and meeting management
• Strong analytical and reporting ability
• High confidentiality, discretion, and attention to detail
• Ability to manage multiple priorities and work with senior leadership

Gender- Male