Executive Assistant

Mobavenue AI Tech Limited; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

Mobavenue AI Tech Limited in Mumbai seeks an Executive Assistant to Founders who will manage calendars, communications, meetings, and business coordination. You will liaise with leadership, clients, and partners, coordinate travel, and support strategic initiatives in a fast-paced startup.

The role requires outstanding organization, discretion, and a proactive approach. The ideal candidate has a Bachelor's degree in a related field and 3–8 years of senior support experience, preferably

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• 3–8 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
• Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams preferred.
• Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments is a plus.

Responsibilities

• Calendar & Schedule Management: Manage and coordinate Founders' calendars, appointments, meetings, and travel schedules.
• Stakeholder Coordination: Liaise between Founders and internal/external stakeholders; coordinate with leadership, clients, partners, and vendors.
• Meeting Management: Prepare agendas, MoMs, minutes, and action trackers; monitor progress of key actions.
• Business & Operational Support: Assist in business planning, reporting, data compilation, and research; prepare business reports and dashboards.
• Travel & Event Coordination: Arrange domestic and international travel, including flights, hotels, visas, and itineraries; coordinate leadership events.
• Documentation & Confidentiality: Maintain confidential records and ensure discretion and professionalism.

Skills

Communication

Organization

MS Office/Google Workspace

Presentation skills

Confidentiality

Stakeholder management

Prioritization under pressure

Education

Bachelor's degree in Business Administration or related field

Job description

Mobavenue AI Tech Limited (BSE: INE622Q01027) is a global AI-powered AdTech and consumer growth company that enables businesses, enterprises, publishers and large global agencies to connect with high-intent consumers and drive measurable outcomes across the full customer journey.

Its proprietary A3 framework, spanning Awareness, Acquisition, and Activation, ensures a full-funnel, outcome-led approach to digital growth. Headquartered in Mumbai with a growing global presence across Southeast Asia, MENA, LATAM, the UK, and the USA, Mobavenue works with 150+ brands across e-commerce, BFSI, fintech, travel, OTT, gaming, healthcare and retail, from publicly listed enterprises to some of the fastest-growing digital businesses in the market.

At the core is the GMP 360 stack, a unified platform integrating data, AI-led decisioning, and programmatic execution across mobile, video, Connected TV, web, OEM, and DOOH, enabling real-time intelligence and consistent outcomes at scale.

Job Description

Role Overview The Executive Assistant will serve as a key support partner to the Founders, managing schedules, communications, meetings, follow-ups, and business coordination activities. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to operate effectively in a fast-paced environment.

Calendar & Schedule Management

• Manage and coordinate the Founders' calendars, appointments, meetings, and travel schedules.
• Prioritize and organize meetings based on business requirements.
• Ensure efficient time management and scheduling of critical discussions.

Stakeholder Coordination

• Act as a liaison between the Founders and internal/external stakeholders.
• Coordinate with leadership teams, clients, partners, and vendors on behalf of the Founders.
• Ensure timely follow-ups and closure of action items.

Meeting Management

• Prepare agendas, presentations, minutes of meetings (MoMs), and action trackers.
• Monitor progress on key action points and ensure timely completion.
• Assist in organizing leadership meetings, reviews, and strategic discussions.

Business & Operational Support

• Support the Founders in business planning, reporting, data compilation, and research activities.
• Prepare business reports, presentations, dashboards, and executive summaries.
• Assist in special projects and strategic initiatives as assigned.

Travel & Event Coordination

• Manage domestic and international travel arrangements, including flights, hotels, visas, and itineraries.
• Coordinate leadership events, conferences, and external engagements.

Documentation & Confidentiality

• Maintain confidential records, documents, contracts, and business correspondence.
• Ensure sensitive information is handled with the highest level of discretion and professionalism.

Preferred Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• 3–8 years of experience as an Executive Assistant, Executive Coordinator, Chief of Staff Support, or similar role.
• Prior experience supporting Founders, CXOs, Directors, or Senior Leadership teams will be preferred.
• Experience in AdTech, MarTech, Digital Marketing, Technology, Start-up, Consulting, or similar high-growth environments will be an added advantage.

Requirements

Key Skills

• Excellent verbal and written communication skills
• Strong organizational and multitasking abilities
• Advanced proficiency in MS Office, Google Workspace, and presentation tools
• Attention to detail and execution excellence
• Stakeholder management and interpersonal skills
• High level of professionalism and confidentiality
• Ability to work under pressure and manage competing priorities

What We Are Looking For

• A proactive problem-solver who takes ownership and drives execution.
• Someone who can anticipate requirements rather than wait for instructions.
• A trusted partner who can effectively support the Founders in managing day-to-day priorities and strategic initiatives.
• A highly dependable individual capable of maintaining confidentiality while operating with speed and accuracy.

Opportunity to shape the people strategy of a fast-growing AdTech and consumer growth company.

Work closely with founders and senior leadership on strategic business initiatives.

Build and scale high-performing teams in a dynamic, innovation-driven environment.