Executive Assistant

QHT Clinic; Gurugram District; On-site; INR 400,000 - 700,000; Full time

Benefits offered by this job

Paid sick leave

Job summary

QHT Clinic in Gurugram is seeking an Executive Assistant to support senior executives by managing schedules and handling communications. You will play a key role in improving executive productivity and ensuring smooth operations.

The ideal candidate should have proven experience as an Executive Assistant, excellent organizational skills, and proficiency in Microsoft Office. The position offers paid sick leave and opportunities for professional growth.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.

Responsibilities

• Manage and organize executive calendars, appointments, and meetings.
• Draft, review, and send professional correspondence on behalf of executives.
• Attend meetings, take minutes, and follow up on action items.

Skills

Management

Administrative

Confidentiality

Communication

Education

Bachelor’s degree in business administration or related field

Tools

Microsoft Office

Google Workspace

Project management tools (e.g., Asana, Trello)

Job description

QHT Clinic, Sector 46, Gurugram, Haryana

QHT Clinic is committed to providing a natural‑looking hair transplant in Gurgaon for all patients, with results that are completely undetectable on screen. Be it reel or real life, the results are indistinguishable from natural hair. This is why many leading film stars have trusted QHT Clinic for their hair transplants.

Executive Assistant – Job Description Role Overview

An Executive Assistant is responsible for supporting senior executives by managing schedules, handling communications, coordinating meetings, and ensuring smooth day‑to‑day operations. The EA acts as a key point of contact and plays a vital role in improving executive productivity.

Key Responsibilities

• Calendar & Schedule Management
  • Manage and organize executive calendars, appointments, and meetings
  • Prioritize scheduling conflicts and ensure efficient time management
  • Arrange travel itineraries, accommodations, and logistics
• Communication & Correspondence
  • Screen and manage emails, calls, and other communications
  • Draft, review, and send professional correspondence on behalf of executives
  • Act as a liaison between executives and internal/external stakeholders
• Meeting Coordination
  • Prepare meeting agendas, presentations, and documents
  • Attend meetings, take minutes, and follow up on action items
  • Coordinate conferences, events, and board meetings
• Administrative Support
  • Maintain records, reports, and confidential documents
  • Handle expense reports and basic budgeting tasks
  • Organize filing systems (digital and physical)
• Project & Task Management
  • Assist with special projects and research tasks
  • Track deadlines and ensure timely completion of tasks
  • Support strategic initiatives as directed by the executive
• Confidentiality & Discretion
  • Handle sensitive information with a high level of confidentiality
  • Exercise sound judgment in decision‑making and communications

Required Skills & Qualifications

• Proven experience as an Executive Assistant or similar role
• Excellent organizational and time‑management skills
• Strong written and verbal communication abilities
• Proficiency in tools like Microsoft Office / Google Workspace
• Ability to multitask and prioritize under pressureHigh level of professionalism and discretion

Preferred Qualifications

• Bachelor’s degree in business administration or related field
• Experience supporting C‑level executives
• Familiarity with project management tools (e.g., Asana, Trello)

Key Competencies

• Attention to detail
• Problem‑solving ability
• Adaptability and flexibility
• Interpersonal and relationship‑building skills
• Proactive mindset

Perks and Benefits

• Paid sick leave

Skills

• Management
• Administrative
• Confidentiality
• Communication