Executive Administrative Assistant

CoinedOne; Ernakulam; On-site; INR 600,000 - 1,000,000; Full time

Job summary

A dynamic startup in Kochi is seeking an Executive Assistant to the Founder, focusing on ops and recruitment. This role involves managing high-stakes schedules, capturing context in meetings, and ensuring efficient office operations. The ideal candidate has a Bachelor's degree and at least 1 year of relevant experience. Proficiency with Google Suite and exceptional English skills are crucial. Join us to make a real impact in a fast-paced environment.

Qualifications

• 1+ Years of professional experience in Admin, HR, or Operations.
• Exceptional command of English (Written and Spoken).
• Ability to take precise minutes and document action items.
• Exceptional written and spoken English.

Responsibilities

• Manage critical recruitment pipelines and high-stakes schedules.
• Shadow the Founder on calls and capture context.
• Source candidates on LinkedIn and conduct initial screenings.
• Handle logistical details to ensure office operations run smoothly.

Skills

Google Suite proficiency

Professional Email Writing

LinkedIn Networking

Contextual minute-taking

LinkedIn sourcing

Education

Bachelor's Degree in any field

Tools

Google Calendar

Notion

Excel

Zoom

Google Workspace

LinkedIn Recruiter

Job description

Job Title: Executive Assistant to Founder (Ops & Recruitment)

Location: Kochi (Work From Office)

The Mission

We are a small, fast-moving startup. Time is our scarcest resource. We need a "Force Multiplier" for the Founder’s Office. This is not a standard "secretary" role. You will be handling critical recruitment pipelines, managing high-stakes schedules, and unblocking the Founder to focus on growth.

The Role: The Founder's Right Hand

We aren't looking for someone who just fetches coffee. We need an operator who understands the business context and can execute administrative and talent operations autonomously.

You are a fit if:

• You Don't Just Attend Meetings, You Capture Context: You shadow the Founder on online calls. You don't just listen; you take precise minutes, document action items, and chase the team for follow-ups. You ensure nothing falls through the cracks.
• You Hunt Talent (LinkedIn): You don't wait for applicants. You actively source candidates on LinkedIn, send outreach messages, and conduct initial screening calls. You own the first mile of our hiring engine.
• You Command the Calendar: You ruthlessly prioritize the Founder’s time. You handle conflicts, schedule interviews, and manage logistics with zero errors.
• You Fix "Office Chaos": From managing vendors to handling travel logistics, you ensure the Kochi office runs on autopilot.

Who You Are

• High-Agency: You don’t wait for a task list. If you see a messy spreadsheet or a missing meeting link, you fix it immediately without being asked.
• Hyper-Organized: You bring structure to chaos. You use tools (Google Calendar, Notion, Excel) to ensure every detail is tracked.
• Tech-Native: You are comfortable with Zoom, Google Workspace, and navigating LinkedIn Recruiter/Job posts.

Requirements

• Education: A Bachelor's Degree in any field.
• Experience: 1+ Years of professional experience (Admin, HR, or Operations).
• Core Skills: Proficiency in Google Suite (Docs, Sheets, Calendar), Professional Email Writing, and LinkedIn Networking.
• Language: Exceptional command of English (Written and Spoken) is non-negotiable.