Executive Assistant

Comviva; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Comviva in Bengaluru is seeking an experienced executive assistant to support the Vice Presidents, manage calendars, meetings, travel, and communications.

You will coordinate with internal teams and external partners, organize events, and help with daily administrative tasks in a fast-paced office.

The role requires MBA or graduate degree, 4+ years in a similar role, and proficiency in MS Office, with office-based work five days a week.

Qualifications

• MBA or graduate from a recognized university.
• Minimum 4 years of experience in a similar role (preferably 4-6 years).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Ability to work in a fast-paced environment and manage multiple tasks.
• Excellent coordination skills with internal and external stakeholders.

Responsibilities

• Maintain Minutes of Meetings (MoM) and the calendar of the VPs.
• Plan and organize the VPs' daily schedules, including setting up meetings and appointments. Maintain executives' schedules, appointments, Expense management and travel plans.
• Manage mailing and communication, ensuring timely coordination between the VPs and respective departments.
• Act as an internal and external liaison for the VPs, coordinating with clients, suppliers, and internal teams at all levels.
• Event Coordination – assist in planning and executing internal and external events.
• Work closely with management on assigned tasks and activities.
• Oversee employee engagement activities for the location.
• Organize conferences, meetings, and schedules efficiently.

Skills

Microsoft Office

Strong communication

Organizational skills

Multi-tasking

Education

MBA or Graduate from a recognized university

Job description

• Maintain Minutes of Meetings (MoM) and the calendar of the VPs.
• Plan and organize the VPs' daily schedules, including setting up meetings and appointments. Maintain executives' schedules, appointments, Expense management and travel plans.
• Manage mailing and communication, ensuring timely coordination between the VPs and respective departments.
• Act as an internal and external liaison for the VPs, coordinating with clients, suppliers, and internal teams at all levels.
• Event Coordination – assist in planning and executing internal and external events.
• Work closely with management on assigned tasks and activities.
• Oversee employee engagement activities for the location.
• Organize conferences, meetings, and schedules efficiently.

Key Responsibilities

• Maintain Minutes of Meetings (MoM) and the calendar of the VPs.
• Plan and organize the VPs' daily schedules, including setting up meetings and appointments. Maintain executives' schedules, appointments, Expense management and travel plans.
• Manage mailing and communication, ensuring timely coordination between the VPs and respective departments.
• Act as an internal and external liaison for the VPs, coordinating with clients, suppliers, and internal teams at all levels.
• Event Coordination – assist in planning and executing internal and external events.
• Work closely with management on assigned tasks and activities.
• Oversee employee engagement activities for the location.
• Organize conferences, meetings, and schedules efficiently.

Required Skills & Qualifications

• MBA or Graduate from a recognized university.
• Minimum 4 years of experience in a similar role (preferably 4-6 years).
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organizational and communication skills.
• Ability to work effectively in a fast-paced environment and manage multiple tasks.
• Excellent coordination skills with internal and external stakeholders.

Work Mode

• Candidate must be available to work 5 days a week from the office(Mandatory)

Office Location: Bglr