Executive Assistant

Tekion Corp; Chennai District; On-site; INR 1,500,000 - 2,300,000; Full time

Job summary

Tekion Corp in Chennai seeks an experienced Executive Assistant to support senior leaders. You will manage complex calendars across time zones, coordinate meetings and travel, and handle confidential communications with discretion.

The role requires excellent communication, exceptional organization, and the ability to prioritise in a fast-paced tech environment. Proficiency with MS Office and modern collaboration tools is essential.

Qualifications

• 2-8 years of experience supporting senior executives.
• Experience managing complex calendars and executive communications.
• Excellent verbal and written communication skills.
• Strong organizational skills with attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Demonstrated discretion with confidential information.
• Proficiency in Microsoft Office and modern collaboration tools.
• Ability to work independently with minimal supervision.

Responsibilities

• Manage complex executive calendars across multiple time zones and priorities.
• Coordinate meetings, appointments, and leadership engagements.
• Handle inbox management, including email triage and drafting responses.
• Prepare agendas, materials, pre-reads, and briefing documents.
• Track action items and follow-ups to ensure timely execution.
• Coordinate domestic and international travel arrangements with multi-leg itineraries.
• Manage travel documentation, visas, and compliance needs.
• Create contingency plans and resolve travel disruptions.
• Provide proactive updates to stakeholders on actions and deadlines.
• Build SOPs, process docs, checklists, and operational trackers.
• Manage leadership meetings, reporting deadlines, reviews, and milestones.
• Use calendar systems and project trackers; drive process improvements.
• Exercise sound judgment on escalation versus independent resolution.
• Support leadership initiatives and confidential business matters.

Skills

Executive support

Calendar management

Travel coordination

Email management

Verbal & written communication

Organization

Discretion & confidentiality

Independent work

Problem solving

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Job description

• Manage complex executive calendars across multiple time zones, balancing competing priorities and last-minute changes.
• Coordinate meetings, appointments, and leadership engagements while optimizing executive time.
• Handle inbox management, including email triage, drafting responses, and prioritizing communications requiring executive attention.
• Prepare agendas, meeting materials, pre-reads, and briefing documents.
• Track action items, decisions, and follow-ups to ensure timely execution.

Travel & Logistics Management

• Coordinate domestic and international travel arrangements, including multi-leg itineraries.
• Manage travel documentation requirements, visa coordination, and compliance-related needs.
• Create contingency plans and proactively resolve travel disruptions, delays, or schedule changes.
• Prepare travel itineraries and logistical briefings.

Stakeholder & Communication Management

• Act as a key point of contact between the executive and internal/external stakeholders.
• Communicate professionally with senior leaders, customers, partners, vendors, and cross-functional teams.
• Manage meeting requests and provide thoughtful prioritization and scheduling recommendations.
• Confidently represent the executive's priorities, including declining or rescheduling meetings when necessary.
• Provide proactive updates and ensure stakeholders remain informed on key actions and deadlines.

Operational Excellence & Organization

• Build and maintain SOPs, process documentation, checklists, and operational trackers.
• Manage recurring business rhythms, including leadership meetings, reporting deadlines, reviews, and key milestones.
• Utilize collaboration and productivity tools effectively, including calendar systems, expense platforms, travel management tools, and project trackers.
• Drive administrative efficiency by identifying process improvements and implementing best practices.

Confidentiality & Judgment

• Handle highly sensitive and confidential information with the utmost discretion.
• Exercise sound judgment in determining what requires immediate escalation versus independent resolution.
• Support leadership initiatives, organizational changes, and confidential business matters while maintaining trust and professionalism.

Required Qualifications

• 2-8 years of experience supporting senior executives, business leaders, or leadership teams.
• Experience managing complex calendars, travel arrangements, and executive communications.
• Excellent verbal and written communication skills.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities simultaneously in a dynamic environment.
• Demonstrated experience handling confidential information responsibly.
• High proficiency in Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and modern collaboration tools.
• Strong problem-solving skills and ability to work independently with minimal supervision.

Preferred Qualifications

• Experience supporting Director, VP, or C-level executives.
• Experience coordinating international travel and global stakeholder engagement.
• Familiarity with expense management, event coordination, and project management tools.
• Experience working in a fast-paced corporate or technology environment.