Chief of Staff – Founder’s Office

Optimized Solutions Limited; Ahmedabad District; Sur place; INR 900 000 - 1 200 000; Plein temps

Résumé du poste

Optimized Solutions Limited seeks a highly organized Executive Assistant to support the Managing Director with data handling, analysis, and strategic projects. The role emphasizes stakeholder engagement, communications management, and office operations, demanding discretion and a proactive, detail‑oriented mindset.

The ideal candidate will be proficient in data visualization, Excel, Word, PowerPoint, and fluent English, capable of shaping strategic blueprints with the leadership team.

Qualifications

• Proficiency in data visualization tools and statistical software.
• Exceptional organizational and time-management skills.
• Sound knowledge of office management systems and procedures.
• Excellent proficiency in MS Excel, MS Word, and PowerPoint.
• Strong English verbal and written communication skills.
• Aspirational leadership mindset and adaptability.
• Discretion and confidentiality.

Responsabilités

• Build and maintain relationships with key stakeholders, including clients, investors, and partners.
• Represent the Founder in meetings, as required, and ensure follow-up on key discussions.
• Draft, review, and manage internal and external communications on behalf of the Founder, including emails, memos, and presentations.
• Act as the point of contact for the Founder, screening communication and inquiries and handling them appropriately.
• Facilitate effective communication between the Founder and stakeholders, including clients, partners, and board members.
• Assist the Founder in strategic planning and execution by conducting research, preparing reports, and analyzing data.
• Serve as an advisor and champion for core strategic problems faced by portfolio CXOs, leveraging analytical prowess and strategic acumen.
• Act as a proxy for the Group structure and Promoters, protecting and enhancing stakeholder interests.
• Ensure the smooth functioning of the Founder’s office by managing daily operations and administrative tasks.
• Maintain office systems, including data management and filing systems.
• Shape growth strategy alongside CEOs and Promoters through market and product assessments and actionable strategic blueprints.
• Lead targeted searches to identify potential acquisitions or partnerships; lead due diligence efforts; articulate investment theses.
• Provide high-level administrative support to the Founder, including managing schedules, calendars, and appointments.
• Coordinate and organize meetings, agendas, minutes, and follow-up actions.
• Handle confidential information with discretion and professionalism.
• Manage special projects, track progress, and coordinate cross-functional teams.
• Coordinate cross-functional teams to drive project success and address challenges.
• Maintain confidentiality and uphold a professional image of the Founder’s office.

Connaissances

Data analysis

Organizational skills

Time management

English communication

Strategic thinking

Leadership aspiration

Proactive

Formation

MBA from reputed B-school

Outils

MS Excel

MS Word

PowerPoint

Data visualization tools

Description du poste

We are seeking a highly organized and detail-oriented Executive Assistant to provide comprehensive support to the Managing Director, with a primary focus on data handling and analysis. The ideal candidate will have a strong background in data management, analytics, and a proactive approach to supporting executive-level responsibilities.

Key Responsibilities

1. Stakeholder Engagement

• Build and maintain relationships with key stakeholders, including clients, investors, and partners.
• Represent the Founder in meetings, as required, and ensure follow-up on key discussions.

2. Communication Management

• Draft, review, and manage internal and external communications on behalf of the Founder, including emails, memos, and presentations.
• Act as the point of contact for the Founder, screening communication and inquiries and handling them appropriately.
• Facilitate effective communication between the Founder and stakeholders, including clients, partners, and board members.

3. Strategic Support

• Assist the Founder in strategic planning and execution by conducting research, preparing reports, and analyzing data.
• Serve as an advisor and champion for core strategic problems faced by portfolio CXOs, leveraging your analytical prowess and strategic acumen.
• Act as a proxy for the Group structure and Promoters, protecting and enhancing the interests of stakeholders at all levels.

4. Office Management

• Ensure the smooth functioning of the Founder’s office by managing daily operations and administrative tasks.
• Maintain office systems, including data management and filing systems.
• Shape growth strategy alongside CEOs and Promoters, through leading rigorous existing and new market and product assessments and delivering an actionable strategic blueprint.
• Lead targeted searches to identify potential acquisitions or strategic partnerships; lead commercial due diligence (CDD) efforts to assess potential investments and partnerships; articulate meticulous investment theses to evaluate the viability of strategic ventures.

6. Administrative Support

• Provide high-level administrative support to the Founder, including managing schedules, calendars, and appointments.
• Coordinate and organize meetings, both internal and external, including preparing agendas, minutes, and follow-up action items.
• Handle confidential information with discretion and professionalism.

7. Project Management

• Manage special projects assigned by the Founder, ensuring timely execution and delivery.
• Track progress on strategic initiatives and provide regular updates to the Founder.
• Coordinate cross-functional teams to drive project success and address challenges.

8. Confidentiality and Professionalism

• Maintain a high level of confidentiality and exercise discretion in handling sensitive information.
• Uphold a professional image of the Founder’s office in all interactions and communications.

An Ideal Candidate Shall Have

• Proficiency in data visualization tools and statistical software.
• Exceptional organizational and time-management skills.
• Sound knowledge of office management systems and procedures.
• Excellent proficiency in MS Excel, MS Word, and PowerPoint.
• Ability to articulate MD messaging to the intended recipients.
• Strong English verbal and written communication skills.
• Aspiration for a leadership role.
• Up-to-date knowledge of the latest office gadgets and applications.
• Proactive and adaptable to changing priorities.
• Ability to multitask and prioritize daily workload.
• Discretion and confidentiality.

Education

• A topper from a reputed management B-school.