Executive Assistant

Randstad India; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Randstad India is seeking an Executive Assistant to support the CEO and the Executive Leadership Team in a fast-paced AI-driven healthcare environment. The role goes beyond traditional administrative tasks, requiring strong documentation management, cross-functional coordination, and a working understanding of regulatory contexts in healthcare and AI.

You will help ensure operational efficiency, maintain documentation integrity with version control, and collaborate across teams.

Qualifications

• Bachelor’s or Master’s degree in data analytics, economics, statistics, engineering, or a related analytical field.
• 3+ years of experience in business analysis, documentation management, or process coordination.
• Strong analytical and problem-solving skills with the ability to interpret and organize data.
• Experience with documentation frameworks, process mapping, and record management systems.
• Proficiency in MS Office, especially Excel and PowerPoint.
• Understanding of compliance, regulatory requirements, and audit processes.

Responsibilities

• Support CEO and ELT with executive and operational tasks in a fast-paced AI-driven healthcare setting.
• Coordinate across internal teams and external stakeholders to support strategic projects.
• Prepare meeting agendas, capture notes, and track actions to closure.
• Maintain structured digital and physical documentation systems with version control.
• Ensure documentation readiness for internal and external audits and regulatory purposes.
• Develop and implement documentation standards and workflows.
• Train staff on documentation processes and tools.
• Assist with transcription, formatting, and proofreading of technical documents.

Skills

Analytical thinking

Problem solving

Stakeholder management

Communication skills

Multitasking

Education

Bachelor’s/Master’s degree in Data Analytics, Economics, Statistics, Engineering, or related field

Tools

MS Office (Excel, PowerPoint)

Job description

Executive Support & Coordination, Documentation & Record Management, Version Control & Compliance Awareness, Process Design & Optimization, Technical Aptitude (AI/Healthcare), Data & Information Organization, Written & Verbal Communication, Stakeholder Management Attention to Detail, Confidentiality & Discretion, Training & Enablement, Time Management & Multitasking, and Tools & Systems Proficiency.

About the Role

As an Executive Assistant, you will support the CEO and Executive Leadership Team in a fast-paced AI-driven healthcare environment.

This role goes beyond traditional administrative support- requiring strong documentation management, cross-functional coordination, and a working understanding of technical and regulatory contexts in healthcare and AI.

You will play a critical role in ensuring operational efficiency, documentation integrity, and seamless collaboration across teams.

Executive & Operational Support

• Work closely with the CEO and the ELT to manage priorities, track key initiatives,
• Coordinate across internal teams and external stakeholders to support strategic projects.
• Prepare meeting agendas, capture detailed notes, and track action items to closure.
• Assist in communication and follow-ups with leadership and cross-functional teams.
• Organize and maintain structured physical and digital documentation systems.
• Label, sort, and categorize documents for easy retrieval and usability.
• Ensure timely retrieval of records upon request.
• Maintain documentation integrity, including version control and controlled access.
• Remove obsolete documents in accordance with retention policies.
• Ensure adherence to inteinternal standards and regulatory documentation requirements.

Audit & Compliance Support

• Support internal and external audits by ensuring documentation readiness.
• Track and maintain records required for compliance and regulatory purposes.
• Coordinate with teams to standardize documentation practices across the organization.

Process & Training

• Develop and implement best practices for documentation and record management.
• Train employees on documentation standards, tools, and workflows.
• Drive consistency and efficiency in documentation processes across teams.

Technical & Administrative Support

• Utilize electronic filing systems and documentation tools effectively.
• Assist with transcription, formatting, and proofreading of technical and non-technical documents.
• Maintain structured repositories for policies, reports, and operational records.

Requirements

• Bachelor’s/Master’s degree in Data Analytics, Economics, Statistics, Engineering, or a related analytical field.
• 3+ years of experience in business analysis, documentation management, or process coordination.
• Strong analytical and problem-solving skills with the ability to interpret and organize data effectively.
• Experience in documentation frameworks, process mapping, and record management systems.
• Proficiency in MS Office, especially Excel (data analysis, reporting, tracking) and PowerPoint.
• Basic understanding of compliance, regulatory requirements, and audit processes.
• Ability to identify gaps, streamline workflows, and improve documentation processes.
• Strong stakeholder management, coordination, and communication skills.
• High level of integrity and discretion in handling sensitive and confidential information.
• Ability to manage multiple priorities, meet deadlines, and work in a fast-paced environment.
• Experience working with cross-functional teams and supporting initiatives.