Executive Assistant

Randstad; Bengaluru; On-site; INR 600,000 - 800,000; Full time

Job summary

A leading staffing firm in Bengaluru seeks an experienced HOD's Secretary to manage the HOD's calendar and administrative tasks. Responsibilities include coordinating travel, managing expenses, and organizing team gatherings. The ideal candidate should have over 10 years of experience in similar roles, with excellent communication and MS Office skills. This position offers a dynamic work environment requiring adaptability and strong organizational capabilities.

Qualifications

• 10+ years of experience in a similar role.
• Proficient in MS Office, especially PowerPoint and Excel.
• Strong organizational and multitasking skills.

Responsibilities

• Manage calendar and administrative tasks for HOD.
• Coordinate travel arrangements and manage expense claims.
• Organize team gatherings and meetings.

Skills

Excellent communication skills

Calendar management

MS Office proficiency

Travel management

Event coordination

Education

Bachelors degree

Master’s degree (advantage)

Job description

Position: HOD's Secretary

Education: Bachelors and master’s will be an added advantage

Location: Bangalore (Whitefield)

• Experienced practitioner with excellent communications skills, both written and verbal
• Calendar Management of the Leaders (HOD)
• Adept in handling day to day administrative activities in coordination with internal / external departments
• Guest & Visitor Management
• Travel Management – itinerary, settling bills and cash advance payments
• Expenses & Claims: Manage expense claims for Leaders
• Events – coordinating and organizing Team Gatherings and All Hands Meeting
• Ordering and maintenance equipment and facilities
• Working knowledge of MS Office (should have MS PPT, MS Excel skills)
• Communicating and liaising with internal and external stakeholders,
• On Job role - managing an extremely active calendar, helping to draft agendas and follow ups from important meetings, preparing correspondence and planning events. Managing administrative tasks such as completing expense reports, data management, arranging travel, coordinating activities all while staying updated on changing priorities and events and adjusting accordingly Prioritization & setting up of meetings. On feet thinking in case of cancellation with short notice.

experience 10