Executive Assistant

Cuculus GmbH; Bengaluru; On-site; INR 600,000 - 900,000; Full time

Job summary

Cuculus GmbH in Bengaluru is seeking an proactive Executive Assistant to support the Technical Head in managing daily operations, calendars, and project coordination. This role offers exposure to project coordination and business operations within a technical environment.

You will coordinate with internal teams, track progress, prepare meeting materials, and handle communications with discretion. A willingness to learn and adapt to new tools is essential, with strong organizational skills

Qualifications

• Strong communication and organizational skills; ability to coordinate with multiple stakeholders.
• Proactive and detail-oriented with excellent time management.
• Willingness to learn new tools and adapt to changing workflows.

Responsibilities

• Assist the Technical Head in managing daily schedules, meetings, and calendar activities.
• Coordinate with internal teams to schedule meetings, follow-ups, and project discussions.
• Track project progress, action items, and deadlines for timely completion.
• Prepare meeting agendas, take MoM notes, and share with relevant teams.
• Maintain project documents, reports, presentations, and other technical docs.
• Follow up with team members on pending tasks and provide status updates to the Technical Head.
• Coordinate with cross-functional teams to ensure smooth communication and workflow.
• Organize project-related files and maintain records.
• Handle emails and communications on behalf of the Technical Head as required.
• Assist in planning team meetings, training sessions, and technical events.
• Maintain confidentiality while handling project information.

Skills

Verbal & written communication

Organizational skills

Time management

Multi-stakeholder coordination

Willingness to learn

Attention to detail

Tools

Microsoft Office

Job description

Shape the utilities market of the future with us!

We are looking for a proactive and organized Executive Assistant to support the Technical Head in managing daily operations, schedules, projects, and team coordination. This role involves providing administrative and project support, ensuring smooth communication across teams, tracking project progress, and assisting with day-to-day workflows.

The ideal candidate should have strong communication and organizational skills, the ability to coordinate with multiple stakeholders, and a willingness to learn. This role offers an excellent opportunity to work closely with technical teams and gain exposure to project coordination and business operations.

What is the role about?

Key Responsibilities

• Assist the Technical Head in managing daily schedules, meetings, and calendar activities.
• Coordinate with internal teams to schedule meetings, follow-ups, and project discussions.
• Track project progress, action items, and deadlines to ensure timely completion.
• Prepare meeting agendas, take meeting notes (MoM), and share them with the relevant teams.
• Maintain project documents, reports, presentations, and other technical documentation.
• Follow up with team members on pending tasks and provide regular status updates to the Technical Head.
• Coordinate with cross-functional teams to ensure smooth communication and workflow.
• Organize project-related files and maintain accurate records.
• Handle emails and other communications on behalf of the Technical Head when required.
• Assist in planning team meetings, training sessions, and other technical events.
• Maintain confidentiality while handling project information and internal documents.
• Support the Technical Head with administrative and coordination tasks as needed.

We are always looking for support in the following areas:

Your Mission & Impact

Your Role at a Glance

Required skills and qualifications

Preferred Skills

• Good verbal and written communication skills.
• Basic knowledge of Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and time management skills.
• Ability to coordinate with multiple teams and manage priorities.
• Willingness to learn and adapt to new tools and technologies.
• Attention to detail and a proactive attitude.

Preferred skills and qualifications

Your profile

What You Bring to the Team

Why us?

Why You’ll Love It Here

Cuculus GmbH Germany | Lindenstraße 9-11, 98693 Ilmenau | Großer Brockhaus 1, 04103 Leipzig | Anger 63, 99084 Erfurt | United Arabic Emirates | Swiss Tower, Cluster Y, Jumeirah Lakes Towers, Dubai | South Africa, 16 North Road, 2196 Gauteng, Johannesburg