Executive Assistant

Millennium Management LLC; Bengaluru; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Millennium is seeking an experienced Executive Assistant to support the Senior HR Management in India. You will manage incoming communications, coordinate a detailed calendar, arrange travel, prepare materials, and handle day-to-day administrative tasks in a fast-paced environment.

The ideal candidate has 10+ years of executive support experience, is capable of handling confidential information with discretion, demonstrates strong organizational and communication skills, and can work

Qualifications

• At least 10+ years of experience in executive support.
• Ability to handle confidential information with integrity and discretion.
• Strong organizational and prioritization skills to manage multiple tasks.
• Experience in fast-paced corporate environments.

Responsibilities

• Manage incoming communications, including daily emails, for the Senior HR Management, India.
• Coordinate and maintain a detailed calendar with senior-level meetings and logistics.
• Place, receive, and manage a high volume of phone calls and emails.
• Support day-to-day administrative activities, including file organization, research, archiving, and preparation of pre-meeting materials.
• Prepare travel arrangements and expense reports accurately and on time.
• Support additional projects and duties as needed.

Skills

Organizational skills

Prioritization

Communication skills

Independent worker

Discretion

Confidentiality

Tools

Microsoft Outlook

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Executive Assistant

About MillenniumMillennium is a global, diversified alternative investment firm, founded in 1989. Defined by evolution, innovation and focus, Millennium’s mission is to deliver results for our investors.Our people are empowered with both independence and support: the autonomy to pursue ideas with conviction and the backing of a global network committed to collaboration, disciplined risk management and continuous learning. With opportunities to deepen expertise and accelerate development, talent at Millennium is equipped to adapt, evolve and build lasting impact over time. Discover how transformative growth accelerates impact.

Meet the Team

The Human Resources Department at Millennium covers the full spectrum of HR disciplines. Through high-touch, impactful solutions, the team helps optimize organizational performance and fosters a working environment and culture that attracts, engages, and retains exceptional talent.

What You’ll Do

• Manage incoming communications, including daily emails, and take appropriate action or respond on behalf of the Senior HR Management, India.
• Coordinate and maintain a detailed calendar, including senior-level meetings, scheduling, and related logistics.
• Place, receive, and manage a high volume of phone calls and emails.
• Support day-to-day administrative activities, including file organization, research, archiving, and preparation of pre-meeting materials.
• Prepare travel arrangements and expense reports accurately and on time.
• Support additional projects and duties as needed.

What You Bring

• At least 10+ years of experience in a similar executive support capacity, with a strong performance track record.
• Understanding of core business concepts and experience operating effectively in a fast-paced, demanding environment.
• Demonstrated ability to handle highly confidential information with integrity, professionalism, diplomacy, and discretion.
• Strong organizational and prioritization skills, with the ability to manage multiple tasks and meet tight deadlines.
• Excellent judgment, resourcefulness, and the ability to work independently as a proactive self-starter.
• Strong technical proficiency in Microsoft Outlook, Excel, Word, and PowerPoint.
• Excellent written and verbal communication skills, including in-person, phone, email, and voicemail communication.
• Experience collaborating effectively with individuals from diverse backgrounds and at all levels of a corporate organization.