Executive Assistant

ESP Engineered; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Holidays

Job summary

ESP Engineered is seeking a highly organized and proactive Executive Assistant in Bengaluru, India. This role involves providing comprehensive administrative support, managing complex calendars, and coordinating travel arrangements. The ideal candidate possesses strong communication skills and is capable of managing multiple priorities effectively. Applicants should have 2-8 years of experience as an Executive Assistant and a bachelor's degree. Competitive compensation and benefits package is offered.

Qualifications

• 2-8 years of experience as an Executive Assistant or in a similar administrative role.
• High degree of confidentiality, professionalism, and discretion required.

Responsibilities

• Manage and coordinate complex calendars and travel arrangements.
• Screen and manage incoming calls, emails, and correspondence.
• Organize and coordinate meetings, conferences, and events.
• Process and reconcile expense reports.
• Maintain organized filing systems, both physical and electronic.

Skills

Organizational skills

Communication skills

Problem-solving

Confidentiality

Education

Bachelor's degree

Job description

RGBSI, a multinational corporation with its headquarters in Bangalore, India, has a global presence with branches in the USA, Canada, and Germany. We provide comprehensive services in various industries, including Engineering, Quality, Workforce Management, Compliance, and Software, collaborating with esteemed companies worldwide.

We offer attractive and competitive compensation and benefits packages, including health insurance, paid time off, holidays, and more. If you take pride in your work and are dedicated to personal and professional growth, we encourage you to connect with us. Visit our website at www.rgbsi.com to explore further.

Job Summary

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to provide comprehensive administrative support to our [Executive's Title, e.g., CEO, VP, Director]. The ideal candidate will be a resourceful problem-solver with exceptional communication skills and the ability to manage multiple priorities in a fast-paced environment. This role requires a high degree of confidentiality, professionalism, and discretion.

Responsibilities

• Calendar Management: Manage and coordinate complex calendars, scheduling appointments, meetings, and travel arrangements.
  • Prioritize and resolve scheduling conflicts efficiently.
  • Ensure the executive is well-prepared for all appointments.
• Communication and Correspondence: Screen and manage incoming calls, emails, and correspondence.
  • Prepare and edit documents, presentations, and reports.
  • Draft and send professional communications on behalf of the executive.
• Travel Arrangements: Coordinate domestic and international travel, including flights, accommodations, and transportation.
  • Prepare detailed travel itineraries and manage travel-related expenses.
• Meeting and Event Coordination: Organize and coordinate meetings, conferences, and events.
  • Prepare meeting agendas, take minutes, and follow up on action items.
  • Manage logistics, including venue selection, catering, and equipment setup.
• Expense Management: Process and reconcile expense reports.
  • Maintain accurate records of expenses and receipts.
• Information Management: Maintain organized filing systems, both physical and electronic.
  • Conduct research and gather information as needed.
  • Prepare and organize documents for meetings and presentations.
• Project Support: Assist with special projects and initiatives as assigned.
  • Track project deadlines and ensure timely completion of tasks.
• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality. Maintain a high level of professionalism and discretion.
• General Administrative Support: Perform general administrative tasks, such as photocopying, scanning, and filing.
  • Order and maintain office supplies.
  • Provide support to other team members as needed.

Qualifications

• Education: Bachelor's degree preferred.
• Experience: 2-8 years of experience as an Executive Assistant or in a similar administrative role.