Executive Assistant

GoBabyGo ApS; Bengaluru; On-site; INR 600,000 - 1,200,000; Full time

Job summary

GBG EV is seeking an Executive Assistant to the Chief of Staff to provide high-level administrative and coordination support in Bangalore. The role requires discreet, organized, proactive handling of day-to-day leadership activities in a fast-paced startup environment.

The successful candidate will manage calendars, coordinate internal/external meetings, prepare briefs and MIS reports, while ensuring confidential handling of information and smooth execution of leadership programs.

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field.
• 2+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or similar role.
• Strong calendar management, meeting coordination, and administrative skills.

Responsibilities

• Manage the Chief of Staff's calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings with invites, agendas, logistics, and follow-ups.
• Prepare meeting briefs, presentations, reports, documents, and other materials for the Chief of Staff.
• Track action items and follow up with stakeholders to ensure timely closure.
• Coordinate with leadership and cross-functional teams on priorities and business requirements.
• Handle professional communication, correspondence, and follow-ups on behalf of the Chief of Staff.
• Maintain organized records, files, trackers, and confidential documents.
• Support travel planning, itineraries, bookings, and other official logistics.
• Assist with planning leadership meetings, reviews, events, and key organizational activities.
• Prepare meeting minutes and circulate action points to stakeholders.
• Monitor deadlines, commitments, and priority tasks and flag pending items.
• Support the Chief of Staff in coordinating special projects and cross-functional initiatives.
• Collect information and prepare summaries or MIS reports for leadership review.
• Maintain confidentiality with sensitive information.
• Perform other coordination and administrative responsibilities as assigned.

Skills

Calendar Management

Executive Support

Meeting Coordination

Stakeholder Management

Documentation

Follow-ups

Travel Coordination

MIS & Reporting

MS Office

Google Workspace

Communication

Confidentiality

Education

Bachelor's degree in Business Administration, Management, Communications, or related field

Tools

MS Office/Google Workspace

Excel/Google Sheets

PowerPoint/Google Slides

Job description

Job Description

GBG EV

Executive Assistant to the Chief of Staff

Location

Bangalore

Employment Type

Full-Time

Work Mode

On-Site

Experience

2+ Years

About GBG EV

GBG EV is a growing electric mobility and fleet management company focused on building scalable EV solutions for the last-mile delivery ecosystem. The company is expanding its operations and building a strong team to support its growth.

About the Role

We are looking for an Executive Assistant to the Chief of Staff who will provide high-level administrative and coordination support, help manage priorities, and ensure smooth execution of day-to-day leadership activities. The ideal candidate should be organized, proactive, discreet, and comfortable working in a fast-paced environment.

Key Responsibilities

• Manage the Chief of Staffs calendar, meetings, appointments, and daily schedule.
• Coordinate internal and external meetings, including invites, agendas, logistics, and follow-ups.
• Prepare meeting briefs, presentations, reports, documents, and other materials required by the Chief of Staff.
• Track action items and follow up with relevant stakeholders to ensure timely closure.
• Coordinate with leadership and cross-functional teams on priorities, meetings, and business requirements.
• Handle professional communication, correspondence, and follow-ups on behalf of the Chief of Staff.
• Maintain organized records, files, trackers, and confidential documents.
• Support travel planning, itineraries, bookings, and other official logistics.
• Assist with planning leadership meetings, reviews, events, and key organizational activities.
• Prepare meeting minutes and circulate action points to relevant stakeholders.
• Monitor deadlines, commitments, and priority tasks and proactively flag pending items.
• Support the Chief of Staff in coordinating special projects and cross-functional initiatives.
• Collect information and prepare summaries or MIS reports for leadership review.
• Maintain a high level of confidentiality while handling sensitive business and leadership information.
• Perform other coordination and administrative responsibilities assigned by the Chief of Staff.

Requirements

• Bachelors degree in Business Administration, Management, Communications, or a related field.
• 2+ years of experience as an Executive Assistant, Personal Assistant, Management Assistant, or in a similar coordination role.
• Prior experience supporting senior leadership or working closely with business/leadership teams is preferred.
• Strong calendar management, meeting coordination, and administrative skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• Proficiency in MS Office/Google Workspace, including Excel/Google Sheets and PowerPoint/Google Slides.
• Strong follow-up, documentation, and stakeholder coordination skills.
• High level of discretion and ability to handle confidential information.
• Experience in a startup, high-growth organization, mobility, logistics, or operations-driven environment is an advantage.

Key Skills

• Calendar Management | Executive Support | Meeting Coordination | Stakeholder Management | Documentation | Follow-ups | Travel Coordination | MIS & Reporting | MS Office | Google Workspace | Communication | Confidentiality

Why Join GBG EV?

• Highly organized, proactive, and dependable.
• Opportunity to work closely with senior leadership in a fast-growing EV and mobility company.
• Strong attention to detail and excellent follow-up skills.
• Exposure to business operations, leadership coordination, and cross-functional initiatives.
• Comfortable managing multiple priorities in a fast-paced environment.
• Fast-paced environment with significant learning and growth opportunities.
• Professional and confident when interacting with senior stakeholders.
• Opportunity to contribute directly to leadership effectiveness and organizational execution.
• Strong written and verbal communication skills.
• Discreet and trustworthy while handling confidential information.
• Role with broad exposure across teams and business functions.
• Adaptable and willing to take ownership beyond routine administrative tasks.
• Join GBG EV and contribute directly to the next phase of electric mobility.

GBG EV | Executive Assistant to the Chief of Staff