Executive Assistant

USAIndiaCFO; Ajmer; On-site; INR 450,000 - 600,000; Full time

Job summary

USAIndiaCFO is seeking an Executive Assistant in Ajmer to provide strategic and administrative support to the CEO. This pivotal role involves managing the CEO's complex calendar, serving as liaison between the CEO and stakeholders, and handling sensitive information with discretion.

The ideal candidate must hold a Bachelor's in Business Administration or Management and possess exceptional communication skills in English and Hindi. Advanced proficiency in MS Office Suite and Google Workspace is essential, along with strong organizational abilities.

Qualifications

• Bachelor's in Business Administration or Management; MBA preferred.
• Exceptional written and verbal communication in English and Hindi.
• Advanced proficiency in MS Office Suite and Google Workspace.
• Strong organizational skills with the ability to manage multiple priorities.
• High level of discretion, integrity, and professionalism.
• Familiarity with project management tools is an advantage.

Responsibilities

• Manage and maintain the CEO's complex calendar and meetings.
• Serve as the primary liaison between the CEO and stakeholders.
• Coordinate domestic and international travel arrangements.
• Prepare briefing materials, executive reports, and presentations.
• Record and distribute minutes of executive meetings.
• Handle confidential and sensitive information discretely.

Skills

Organizational skills

Communication in English

Communication in Hindi

MS Office Suite proficiency

Google Workspace proficiency

Discretion and integrity

Problem-solving skills

Education

Bachelor's in Business Administration or Management

MBA (preferred)

Tools

Asana

Trello

Job description

USAIndiaCFO is a leading India–USA cross-border finance and advisory firm helping HNIs, founders, and Indian-Americans with taxation, compliance, structuring, and CFO services. We blend India’s technical expertise with the U.S. regulatory mindset to deliver clear, compliant, and growth-focused solutions.

Position Overview

We are seeking a highly organized, proactive, and discreet Executive Assistant to provide comprehensive strategic and administrative support directly to the CEO at our Ajmer office. This role is pivotal in managing the CEO's time, communications, and priorities with the highest level of efficiency, professionalism, and confidentiality. The ideal candidate is a self-driven professional with sharp judgment and excellent interpersonal skills.

Role Description

• Manage and maintain the CEO's complex calendar, meetings, appointments, and travel priorities.
• Serve as primary liaison between the CEO and internal/external stakeholders; handle all correspondence.
• Coordinate domestic and international travel: flights, accommodations, transport, and itineraries.
• Prepare briefing materials, executive reports, presentations, and talking points for key meetings.
• Record and distribute minutes of executive meetings; track action items and ensure timely follow-through.
• Handle all confidential and sensitive information with absolute discretion and integrity.
• Liaise with Board members, department heads, and external partners on behalf of the CEO.
• Assist with special projects, strategic research, and initiatives as directed by the CEO.

Qualifications & Skills

• Bachelor's in Business Administration or Management; MBA preferred.
• Exceptional written and verbal communication in English and Hindi.
• Advanced proficiency in MS Office Suite and Google Workspace.
• Strong organizational skills with the ability to manage multiple priorities simultaneously.
• High level of discretion, integrity, and professionalism in all matters.
• Familiarity with project management tools (Asana, Trello) is an advantage.
• Ability to work under pressure and consistently deliver within tight deadlines.
• Proactive, solutions-oriented mindset with strong problem-solving skills.