Executive Assistant

Ketan Shashikant Shah; Ahmedabad District; On-site; INR 500,000 - 900,000; Full time

Benefits offered by this job

Travel allowances

Accommodation during events

Performance incentives

Job summary

RESOURCE is seeking an Executive Assistant to support the Director in day-to-day operations in Ahmedabad. The role requires multitasking, travel across India for meetings, exhibitions, and events, and excellent communication skills in English, Hindi, and Gujarati.

Ideal candidates are proactive, well-groomed, and highly organized, with 2–5 years of EA/PA experience and proficiency in MS Office and Google Workspace. Travel and events experience is a plus.

Qualifications

• Graduate in any discipline; MBA or hospitality/event management preferred.
• 2–5 years of EA/PA/Office Coordinator experience.
• Excellent English, Hindi, and Gujarati communication.

Responsibilities

• Manage the Director's calendar, appointments, and travel plans.
• Coordinate meetings with clients, government officials, vendors, and partners.
• Prepare quotations, proposals, presentations, MOMs, and official correspondence.
• Handle calls, emails, WhatsApp, and follow-ups.
• Coordinate with internal teams and vendors for timely project execution.
• Assist during site visits, exhibitions, conferences, and events.
• Maintain confidential business records and documents.
• Book flights, hotels, local transport, and prepare itineraries.
• Track payments, work orders, invoices, and milestones.
• Perform admin and operational tasks for the Director.

Skills

Communication

Organization

Discretion

Education

MBA

Hospitality/Event Management

Tools

Microsoft Office

Google Workspace

Job description

Job Title: Executive Assistant (Secretary to Director)

Company: RESOURCE (Event Management)

Location: Ahmedabad, Gujarat

About the Role

RESOURCE is looking for a smart, proactive, well-groomed, and highly organized Executive Assistant to support the Director in day-to-day business operations. The role requires excellent communication skills, the ability to multitask, and a willingness to travel for meetings, exhibitions, and events across India.

Key Responsibilities

• Manage the Director's calendar, appointments, and travel plans.


• Coordinate meetings with clients, government officials, vendors, and partners.


• Prepare quotations, proposals, presentations, MOMs, and official correspondence.


• Handle phone calls, emails, WhatsApp communications, and follow-ups.


• Coordinate with internal teams and vendors to ensure timely execution of projects.


• Assist the Director during site visits, exhibitions, conferences, and events.


• Maintain confidential business records and documents.


• Book flights, hotels, local transport, and prepare travel itineraries.


• Track payments, work orders, invoices, and project milestones.


• Perform administrative and operational tasks as assigned by the Director.

Desired Candidate Profile

• Graduate in any discipline (MBA or Hospitality/Event Management preferred).


• 2–5 years of experience as an Executive Assistant, Personal Assistant, or Office Coordinator.


• Excellent communication skills in English, Hindi, and Gujarati.


• Strong knowledge of Microsoft Office (Word, Excel, PowerPoint) and Google Workspace.


• Professional appearance, confident personality, and good interpersonal skills.


• Highly organized, discreet, and capable of handling confidential information.


• Willing to travel frequently and work flexible hours during events.


• Valid passport and driving licence will be an added advantage.

Salary & Benefits

• Salary: As per experience and qualifications.


• Travel, accommodation, and daily allowances for official tours.


• Performance-based incentives.


• Opportunity to work on prestigious government, corporate, and national events.

If you are energetic, organized, and enjoy working in a dynamic event environment, we'd love to hear from you.