Executive Assistant

TCP Corporate Solution; Ahmedabad District; On-site; INR 300,000 - 500,000; Full time

Job summary

TCP Corporate Solution is seeking an Executive Assistant for Ahmedabad to support founders with calendar management, communication, and information management. The role requires excellent English communication, organizational skills, and discretion, with a background in tech-driven industries preferred.

Responsibilities include coordinating meetings, travel, and events, maintaining confidential data, and preparing minutes for senior management meetings.

Qualifications

• Graduate with good academic record; masters preferred.
• Proven experience as executive assistant or similar role.
• Excellent organizational and multitasking abilities.
• Strong written and verbal communication in English.
• Proficient in Microsoft Office Suite and other relevant tools.
• Ability to handle sensitive information with discretion.

Responsibilities

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the founders.
• Communication: Act as the primary point of contact between the founders and internal/external stakeholders.
• Information Management: Organize and maintain confidential information, documents, and files; manage data, reports, MIS dashboards to aid decision-making.
• Meeting Support: Prepare agendas, materials, and presentations; attend meetings and follow up on action items.
• Travel Coordination: Arrange travel itineraries, accommodations, and transportation.
• Event Planning: Assist in organizing events showcasing technology and impact on construction.
• Task Prioritization: Help founders prioritize tasks aligned with efficiency and innovation in construction.
• Administration: Support Senior Management, take minutes, share with management.

Skills

Excellent communication

Organizational skills

Multitasking

Discretion

Education

Graduate degree

Masters degree preferred

Tools

Microsoft Office Suite

MIS tools

Dashboard tools

Job description

Position- Executive Assistance

Experience - 6 Month - 3 Years

Salary - Upto 5 LPA

Location - Ahmedabad

Note - Excellent Communication, Need to Attend Client Meeting, Investor Meeting

Key Responsibilities

• Calendar Management: Schedule and coordinate meetings, appointments, and travel arrangements for the founders.
• Communication: Act as the primary point of contact between the founders and internal/external stakeholders.
• Information Management: Organize and maintain confidential information, documents, and files. Overseeing data management, report generation, and information analysis. Leveraging advanced MIS tools. Integrating MIS tools and to, maintains databases, and develops visual dashboards to enhance the accessibility of critical information. Streamlining organizational processes and contribute to informed decision-making at the executive level
• Meeting Support: Prepare meeting agendas, materials, and presentations that align with our companys commitment to innovation and sustainability. Attend meetings, take notes, and follow up on action items.
• Travel Coordination: Arrange travel itineraries, accommodations, and transportation.
• Event Planning: Assist in organizing events showcasing our companys technology and its impact on the construction segment.
• Task Prioritization: Help the founders prioritize tasks aligned with our companys commitment to efficiency, sustainability, and innovation in construction.
• Administration: Collaborate closely with Senior Management to offer personalized administrative support. Facilitate effective communication by following up with team members on outstanding tasks and deliverables on behalf of Senior Management. Attend and document Senior Management meetings involving clients, staff, consultants, contractors, accounts team, and advertising and marketing. Prepare detailed minutes of these meetings and promptly share them with the Management team

Qualifications

• Graduate, Masters degree preferred.
• Freshers with good academic record and an excellent fit for the role are also encouraged to apply Proven experience as an executive assistant or similar role, with a background or interest in the tech driven industries.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills in English.
• Proficient in Microsoft Office Suite and other relevant tools.
• Ability to handle sensitive information with discretion.